DLC Proceedings via podcast / conference page
We have updated our Spring 2007 Depository Library Council Conference page with audio recorded by FGI Volunteer James Staub. James, hard worker that he is, also contributed some rough transcripts. As with our prior conference audio offerings, we suggest you play the sessions through headphones. Because we have to take along a portable audio recorder and can't always sit near the speakers, the audio quality suffers. But the bits I've heard are still listenable. But we have something NEW to offer as well. For the first time anywhere, DLC recordings are being offered as a true podcast. We're not talking about posting a zipped folder of audio files weeks after Council closes. We're talking about content being automatically delivered to your iPod, other portable MP3 player, or desktop computer. All you have to do is to subscribe to the podcast feed in iTunes or your favorite podcatcher software. So, if you are a podcast listener, plug in http://feeds.feedburner.com/FgiPodcast into that podcatcher and start listening. How much did it cost us to set up a podcasting feed? Zero. We set up a free blog on Blogger, plugged it into Feed Burner to create something that podcatchers could latch onto and use free storage sites like OurMedia, etc to host the files. It's true that the audio quality of the recordings is far from perfect. But that isn't the fault of podcasting it. GPO or a third party COULD podcast their higher quality audio in the same way and bear no expenses beyond the recording they are already doing. Since we created a feed to distribute the DLC audio that James Staub worked so hard at getting for us, you can count on seeing an FGI podcast in the relatively near future. The audio quality will be much higher because we'll control the audio equipment. If you have suggestions for what should be in a FGI podcast, let us know either by commenting or sending a message to admin AT freegovinfo.info. Continue reading
200704171530 FDLP-DLC GPO OPEN FORUM
Unofficial Transcript of unofficial audio session provided by James Staub. Non-anonymous corrections are welcome. 200704171530 FDLP-DLC GPO OPEN FORUM BS MP cannot be here, so GS will be facilitating as incoming Chair, pinch-hitting 1533 GS this is your chance to ask about anything 1534 Sandy M, UKY – issue 4 under digital distribution – depositories, specifically the regionals, do have a preservation mandate. Regionals are required to do preservation in the new handbook CE SM is correct. 1535 George Carlson, Santa Claire University – pushing to non-FDLP could maybe be set up through sales TedP the capability is there, and I appreciate the carrot approach 1537 David S, CA state library – digital deposit – I see nothing in this paper about access to deposited digital content. There were analogies made to the tangible world and title 44 this morning, but the big responsibility should be provision of access. Are we talking about a safety net for preservation instead? CE re: access – the foundation of Title 44 is access. DS my access question: if you imagine the FDSys as fully functional, would a library with digital deposit have to provide access to files under their custody if users could have access to exactly the same content through FDSys CE yes. Under title 44. DS even if exactly the same content is available under FDSys? TB ... DS when I think of the number of docs retrieved from EPA harvest pilot, I think of uncontrolled documents streaming into depositories unorganized – how will depositories provide access to the files on their servers when FDSys will have an evolved search and retrieval interface TB perhaps a depository will not determine that FDSys does not meet their search and retrieval needs RD need for redundancy is important – you should not necessarily trust the GPO. This redundancy is important. AM when we talk digital deposit, we talk about two types of files – the access copy, like a pdf, and the preservation master copy in a more raw format. To me, the current equivalent would be, yes, you have to provide access to the deposited materials. PH ok i have the files, now what do i do with it? That's the question AM I've got the box of books – do I SuDoc or Dewey PH will GPO provide tools for search AM we've historically gotten the print things, and it's been our responsibility to – I pay for cataloging, for processing. The administrative costs will be different 1547 Pat Ragens, U NV Reno – what is the advantage to remaining a depository – and what is the advantage to a library's users? TB the key differentiation – at this point we're not sculpting digital deposit is a requirement, but an option. Every service we provide with the FDSys has a cost, and we want to make sure that the services we offer are the right ones. PR I think it's important that this be articulated clearly – reundancy is necessary but not at the level of 1400 depositories RA to think that the same rules that apply today will apply 6 years from now is wrongheaded. PR mentioned staff expertise – this is our main point and what we continue to bring to the table. GS we have not yet solved the regional issue w/r/t digital deposit. If it is a voluntary program – I can see reuse of materials, e.g., Missouri river flooding project we're working on now. 1552 AM FDSys presentation slide on search left side blue band list of links – I thought FDSys was going to subsume GPO Access. I have a bee in my bonnet about GPO Access and the archive of DLC minutes. LL links on the left are strictly for release 1B only. AM when will subsume happen? LL 1C 1555 KS FDSys will not include numeric data? Celine DeLucky we have been concentrating on publications – the final published versions. KS that's a no CD that's the current scope for the current release. It doesn't exclude this format in the future KS I sense a desire to keep the FDLP going on. The big carrot at this point is push. I think the most valuable stuff you can push is data. TB could you define data? KS could be something you define as a publication, e.g., CPI. PH NTIS and DTIC data American Comnunity Survey XX Notre Dame – a lot od census stuff. There are definable data sets. They are not growing or changing, but presented as published. AM bureau of economic analysis page, census bureau page publications, these are the kinds of things, USGS material, water data. Data are our life. The answer has got to be yes and soon XX UKansas there are 2 things that need to happen. The stuff needs to come. Publication – someone else is telling me the outcome. Data – I can define the question Amy West – something about tangible CDROM titles and something else 1602 Jeff Bullington, U Kansas – OMB manual of statistical programs of the US Govt to id areas and publications. 5.5 billion dollars a year = important. CE there is a precedence for having numeric data in the FDLP via CDROM. Numeric data should be in the scope of the FDLP. Loise Trek Gangler, U Co Denver? Once in FDSys, will docs be crawled by popular search engines? TB yes, unequivocally 1604 Mary Martin, Clairemont – assumption GPO would determine what was not in the scope of FDLP from harvesting – how will GPO do this? If you have a technology, will you put it on the front end to keep from harvesting out-of-scope documents? User needs: data files, legislative documents... for docs broken into several files, will GPO be recomposing them into a single publication? KB harvest pilot had 3 different crawls so we could tweak the crawl rules to better capture. We're using old FDLP scope definition – public interest, education. ...moving the bottleneck from discovery to description... we have used similarities to help harvesting RD. in many ways harvesting is a technology in its infancy. When you try to apply human scope, you get... GS we are in the midst of a fundamental transformation of what a publication means. We are thinking of journals in terms of articles. That may or may not require another look at Title 44 – or what a publication means RD that's one of the things we are taking a fresh look at – how we define a publication in Title 44. Putting the pieces back together and defining a pulication PH we would receive publications with links to datasets – ultimately data globs. You can collect all this information, but how are you going to effectively deliver it? GPO should focus on delivering publications, with data collection coming a little later. Otherwise, dispersed focus leads to failure. CE we also need to look at how our agencies define publication – and this comes from OMB. GS time for one more question... 1614 [her again], Colorado College – what areas of training is GPO considering? I started in my career focused on reference, but am now focused on tech services. I can get basic training, but specialized training, e.g., Map cataloging, is hard to come by. Lance X, we're open to suggestions for what the community wants and needs 1616 Dan , NM? I appreciate that the GPO staff is all here – do you guys have a village people chorus you could do for us? We all agree that redefinition is necessary in Title 44, and we need to plead before Congress, and we're here to help you with this RD this is a great team to work with. I believe in transparency. As we pursue partnerships, we keep council informed. Similar evolution in Title 44 language. Thanks to John Shuler et al for GIO presentation yesterday. We are interested in pursuing this. 1619 BS - COUNCIL RECOMMENDATIONS TO GPO slide title DLC Recommendations and priorities Vision doc did not have an action plan. We are close to embarking on that. We are making recommendations now to GPO. GPO has a lot of worthwhile initiatives now, and we would like to offer recommended priorities. There is reality underlying this – GPO is working under a continuing budget, and thank GPO for continuing to ask the hill for increased funding. I do not want to see this list as a long term priority list – perhaps through FY 2008. We still live with the implications of priority cataloging today 1623 GS slide intro 1623 slide recommendation 1 expedite development of FDSys, including incorporation of content on WAIS platform. Rapidly. AM this is the key – and we've been hearing this from GPO. I've been hearing that GPO would move off WAIS since 2001 and I'm not happy and I think I need to say that. This is a system essential to our democracy. It has to be done, and done as soon as reasonably possible. Mary Barton?, University of Clairemont Colleges – if GPO Access is to be moved to FDSys... CFR, US Code are currently available through GPO Access – how would we expect CFR to appear on the new system. We depend on it being constantly updated – how would that work? GS M? KarenS wrt CFR – we have eCFR... M? [I just don't get her questions...] paper CFR updated once a year... KS all WAIS data will be available in FDSys – we've been migrating everything into xml/pdf format. [something] not a part of the original scope of the system... 1631 Larry Meyer, San Bernadino, version control and authentication should take care of Mary's concern. In our field it is important to know what the CFR state was two years ago and not just the current version 1632 Beth F, Northwestern University – expediting trusted digital repository status doesn't happen through RLG/OCLC EF [Council sitting between AM and DD, ALA]: GPO should build toward trusted digital repository, but the specific certification will require a commitment. If FDSys will not be built to be this, what will take this function? Will GPO contract that out to a third party? 1635 AM law community – can you give me a sentence on authentication and version control to put in this recommendation? 1635 GS BF makes a good point – we might want to break this certification out EF ... 1636 slide recommendation #2 GPO review current projects and initiatives with the goal of seamless integration... PH 1636 slide recommendation #3 GPO harvest web-based documents 1637 slide recommendation #4 GPO establish a registry of depository librarians who are experts in specific parts or functions... WW grand bargain – govt printed info, libraries disseminated publications. Now both ends of that bargain are falling apart thanks to electronic distribution. GPO is less dependent on FDLP to disseminate publications, but there is still great value in the program libraries. There is not an evident grand bargain – new – to sign into, but there is something to take us forward. As a manager, I would be happy to have a specialist whose relationship with the national opened up a field of other specialists. TB we need to look at the definition of expert – self-declared, by committee? WW selected by depository libraries themselves. That would be the first cut, open to revisions. BS there's also the expertise of the collections – I wouldn't want to make the definition so narrow as to threaten the creation of the network LH new directory will include special collections field, and we can add a special expertise field. BS another example – cataloging expertise GS our definition of expert is being challenged in the world of the Web. Our definition is an important question – perhaps use Web 2.0 references AM browse topics can be used to identify community members – and web 2.0 potential in browse topics – also hopefully integrate these ??, ? University – agrees with BS – not just subject expertise ?? U TX Arlington – what does this directory look like? GS the devil's in the details. Something that needs to be fleshed out WW plenty of room for experts of all kinds 1647 recommendation #5 GPO coordinate and support item level cataloging of digitized works... PH GPO needs to work hard with partners to get this done. I view GPO as tool provider, like wikipedia, except GPO would certify their contributors. [includes retrospective cataloging bullet] 1649 recommendation #6 GPO partner with libraries and other institutions on digitization projects... PH important for GPO market to agencies and certified partners the standards/specifications. 1650 recommendation #7 GPO provide an online venue for collaboration, etc... 1651 recommendation #8 GPO focus on specific DIGITIZATION projects requiring unique treatments... 1651 recommendation #9 GPO evaluate any assessment proposals... KS this can't happen alone – FDLP must pitch in to each recommendation. That's our new bargain. And in the process, we get new expertise and recognition as leaders. This is a partnership. WW common theme – they are all recommendations of the era of electronic information exchange, and each creates a new modelg for GPO/FDLP relationship 1654 KB #9 clarification, please BS the old assessment programs focused on collections and not services. We agree that there has to be that relationship between the handbook and the assessment, but there's a lot of expertise that does not get assessed ?? Ukansas – it's important to know when the requirements facilitate service. KB I'll take this into tomorrow's presentation on assessment AM I was also thinking about including these assessments into our other assessments of service at the library. These are the things I need to be encouraged to think about – not how many pieces of paper I've processed. RD thanks to council for the recommendations – we have found them valuable in the past, and believe they will be useful to us now. I believe that they are achievable. AM's comment about GPO talking without delivering – this team believes in transparency and doing what we say we will do – or at least let you know we can't. 1659 GS this is a living document. Please provide input. Continue reading
200704171330 FDLP-DLC WEB HARVESTING
Unofficial Transcript of unofficial audio session provided by James Staub. Non-anonymous corrections are welcome. 200704171330 FDLP-DLC WEB HARVESTING 1333 start 1335 KATHY BRAZEE[?] slide title session in the fall focused on technologies, this session will focus on management GPO is developing a digital repository. One way we capture is web harvesting. 1337 slide harvesting pilot project - pilot project with two vendors independently crawled EPA web site 1338 slide ongoing harvesting activities – defines semi-manual 1339 slide harvested content management plan 1340 slide major issues PURL assignment Sudoc policies cooperative cataloging 1340 slide Persistent Uniform Resource Locators 1341 slide Superintendent of Documents policies SOD 304 harvesting policy defining in-scope publications 1341 slide cooperative cataloging potential volume of cataloging is a big issue – pilot harvesting discovered a boatload of publications 1343 slide Harvesting complete publications 1345 slide ongoing technology discovery 1346 CINDY ETKIN slide SOD 304 policy statement – previously ID 74 1347 slide sod 304 policy statement review we can guarantee that there will be changes to this policy as a result of the harvesting pilot. I have a packet of all the questions and issues of policy that needs to be addressed 1348 slide brainstorming list of policies that need re-evaluation 1349 slide assumptions GPO will continue to develop more fully automated GPO will continue to GPO... 1350 slide general assumptions rewind to previous slide WW council senses harvesting is a powerful technique for finding fugitive documents. It is also beautiful in that it makes content searchable. Downside is that this content does not come with a cataloging record, which turns into a huge burden on your staff. EPA harvesting pilot.retrieved so many docs, that you would seriously hold up harvesting if you were to try to catalog everything. If GPO has an opportunity to make govt info searchable, they should do this now, and let cataloging catch up later 1353 WW you will harvest in accordance with policy... I think policy should be written to allow access by the American people. If it's not, it's the policy that should be changed, not the harvesting process. 1353 slide general assumptions LSCM will continue to be responsible for scope determinations... Material harvested but not within scope... WW if you need to harvest, it is because an agency is not following Title 44. Why ask permission from an agency that is already breaking the law? If they don't have the resources to comply, then they don't have the resources to evaluate harvesting AM there are agencies that partially comply. E.g., EPA. We lose materials from the regional offices. The Census Bureau has played well, but we still might want to harvest. I'm not sure that you can make your assumption that GPO will not be reorganized in the future. I don't think you can make this assuption 1357 PH private industry will scrape Web sites without permission. Sometimes agencies are grateful to have another outlet for their information CE SOD will be revised BS last phrase is interesting – there is a fear there as to who will be setting policies and in charge of how the harvesting is done. There needs to be more discussion as FDSys becomes a real system. Who is going to manage the harvested material? 1359 PH is this going to be demand driven – will there be a mechanism for libraries to go in and say I want this information? CE where's Robin? PH if it's demand driven, you will spend more time gathering what they want than what they don't need. RD going back to BS question – FDSys will enable the technologies, but the library unit makes those decisions BS content and content management should be managed by content specialists CE I will attempt to answer PH question – one of the questions is whether we whould prioritize harvest targets. We also have mandate of being comprehensive. So it's both. Amy West, U MN – if FDSys can ingest from external partners – you can use archive-it – scope would be a problem, but it seems like gathering more is more important WW scope issue is really the achilles heel of the pilot. The fix – have humans guide the crawler in advance. The pilot attempts tried to weed after the fact, but these judgements are difficult for computers. Better choice: trust an FDLP librarian to help guide the harvester on the front end. Matt Langraff – we came to a similar conclusion at the end of our pilot, and one of the recommendations in the white paper is to spend more time studying a site before harvesting. Work with FDLP, GPO staff, and/or agency webmasters. We are in the discovery phase as far as technology goes. RD – Lori talked yesterday about the DTIC contract for automated catalog record generation. We only have 20 staff on cataloging. We have to have automated ways to help with the cataloging piece. WW to be clear, I support this effort, but the chance of success is below 100%. How much of a partial solution can it be? RD there is still the human element that needs to be involved on both ends. PH GPO does not do the work, [huh? I think his point – use FDLP staff for cataloging] Lori Hall – we are looking at cooperative cataloging. Perhaps brief records. 1409 second assumption from same slide WW agreed 1409 slide general assumptions LCSM may use a combination of in-house... GS this document put together two unlike things – cataloging and harvesting. Harvesting should produce searchable results, cataloging should occur according to priorities. They are two separate things. ML – I completely agree with you – this has come to light since the white paper. 1411 #2 bibliographic records for Web harvested publications will be comlpeted in accordance with overall cataloging procedures WW harvest, make searchable, and available to the American people CE this is a decision GPO made before, not necessarily for harvested material 1412 slide general assumptions bibliographic records for Web harvested publications NO COMMENT LCSM will explore the use of automated... NO COMMENT 1413 KATRINA S slide Questions for Discussion 1.Are the assumptions stated above correct with respect to Web harvested publications WW some are fine, some are not Kathy Hale, PA State Library – when harvesting, did you encounter firewalls? Did you overcome them? ML yes, we hit impediments. Policy states we honor robots.txt, but our agreement with EPA allowed for permission to crawl. KH are you going to have to get specific permission to overcome each impediment? ML yes WW DOE does not protect or prevent people from seeing anything that is released. We only protect when there is a law that demands we restrict. GPO's mandate is for published material. If there is an access restriction, then it is not really a publication, and falls out of scope. RD intentionally or not, there is in scope material behind a robots.txt exclusion rule. 1417 Steve Wood, Penn State – assumptions seem to prevent agencies from assisting in harvesting or in cataloging ML white paper for pilot – more work needs to be done with the agency to discover in-scope content Gil Baldwin – a year ago, Richard Huffine and I served together on a committee on cataloging and developing a simple metadata scheme for agencies. Our recommended schema was not accepted by OMB KB ditto plus... 1421 Steve X Notre Dame – I don't want to take forward the baggage of a paper system. Title 44 pretty much gives you your collection development policy. Libraries don't stop buying things waiting for cataloging to catch up. 1423 slide should web harvested publications be identified as such in CGP? PH I believe people should know the source of the stuff they're looking at AM that's analogous to putting “this book is printed on acid-free paper†- it doesn't matter PH it may matter if you're only getting portions of the document. We want to get the information in there and then catalog it. WW the question presumes that the information is in the catalog in the first place. I'm not sure what information customer cares. BS this sounds like the electronic equivalent of the black dot RA the only reason we would want to designate is if the content were changed through the harvesting process DD the reason is for the agency, not for the public. The agency needs to know how GPO got it. KS GB in FDSys we will capture the source of any content in the system, including MODS records ML requirement of the harvester is to capture the date and time of the capture CE policy... catalog GS are we saying this should be in the descriptive metadata? Jerry Breeze, Columbia – are web harvested publications intrinsically different from the other formats GPO receives? I do not think so. 1429 slide should LSCM point PURLs at the live copy of a publication on the agency Web site or the archived copy... PH keeping them updated and cross-referenced is a full-time job. On the other hand, a big disclaimer needs to come with a big disclaimer BS should this question be updated to PURLs/handles RD yes. This to me is one of our most challenging questions KS I could argue both sides of this one MS no reason to believe that the agencies have the obligation to permanence that GPO does. It's your obligation GS ... [drops mic] ... in our institutional repository, departments won't play unless we drive traffic to their sites RD yep KS are you implying that GPO would not capture? RD not at all. WW OSTI always points to the live page, but we have a different mission than the GPO PH is there a statutory requirement to preserve that information... KS your users will get access to the live site and not the GPO site – your users are presumably looking for the subject and need live links. PH and on the archived side, links might point to outdated information AQ should point to both. Very simple. Our users want the material, regardless of where it's stored PH that would be pretty tough. You would need to make sure that you are in sync Pat Ragens, UNV Reno – implemented in the indefinite future, 20-30 years down the road. Recently, agencies were reorganized under DHS, and their web addresses changed. Might be best to point to GPO's copy but mentioned from whence it was obtained. David Sismowsky, CA State Library – does this question refer to the CGP as we know it today or FDSys? As I understood FDSys, we should be able to access the current version and all previous versions. We will need a multiplicity of links in any kind of search and retrieval system KB ... Ann Sanders, Library of MI – we had to go to both. Our users wanted both. We started pointing to the archived version, and that didn't work. 1439 slide are cooperative cataloging partenrships... all: yeah WW this is the only way 1439 slide are the cataloging levels outlined above acceptable? KB – this means abridged records GS I assume parters can enhance these records PH qualifying – certified parters – make sure they're authentic ?? UKY make sure GPO's symbol is on the record 1442 are there groups of publications that should be among those manually or semi-manually harvested by LSCM? KM clarifying – should GPO make sure we harvest in such a way that we capture the entire publication, e.g, with integrating resources KS the community should notice important things getting missed, and submit reports/requests to GPO KB ... KS you're wondering if the library community has things they want harvested now? KB we're looking for experience, best practices Kathy Hale – you're going to get a million different answers. I suggest you put this on the next Biennial survey 1444 slide what should GPO do with out-of-scope material accidentally harvested? WW throw it in the trash as soon as you find it AM I'm not sure how we can tell GPO what's missing in a project that hasn't started yet. DD NCES in their benevolent wisdom decided to break a single report into as many parts and versions as they possibly could. It will take a human to determine what's valuable. Amy West[?] seems like there are three questions 1.frequency of harvest 2.investment on guiding the harvester on the front-end 3.my real worry is the quantity of information that I don't know about. I want more stuff captured. 1449 KS I have more questions 1.25% of documents that were partial – why were they partial? ML – that's a rough estimate. Has to do with the way the information was reported back from the contractor. It doesn't mean that the whole document was not harvested. PH what you get with harvesting is a bunch of information, but you miss the links that tie it all together. Just pulling in information is not enough ML we considered that more and more through the pilot and had the vendors begin to tackle this issue by maintaining the agency directory structures. KB in one case I saw a PDF represent and entire publication, but the agency also posted chapter six as a separate file 1452 KS 2.so what comes next? ML main focus of this session was on management of harvested content – that's our immediate concern. There are a lot of different methodologies to do harvesting, but we don't want to jump in without more consensus on which practices to follow. Details of the next pilot are yet to be determined. WW your metric should be: we made a portion of information searchable that was not searchable before ML I completely agree – we should make that content searchable and accessible TimB we want to encourage you to move forward as quickly as possible 1455 [that lady again whose name I can't catch to save my life] I hear about so many technologies, how are you brining them together ML that's what we're trying to do. We have taken steps to align these projects together. ?? what about the LOCKSS piece? It seems to be a good way to distribute collections RD GPO is very supportive of LOCKSS. GPO engaged in a pilot project. The feedback we received – scalable sustainable supportable. At the end of the day, LOCKSS may neet these 1458 Steve Woods, Penn State – I want to communicate the urgency of our need for you to harvest. Our catalogs are not clean any more. We are moving to a good-enough standard. If we get hung up on making this a perfect, clean, nice neat thing, it will never get done. 1459 adjourn Continue reading
200704171030 FDLP-DLC TRAINING
Unofficial Transcript of unofficial audio session provided by James Staub. Non-anonymous corrections are welcome. 200704171030 FDLP-DLC TRAINING 1034 TIM BYNRE 1035 slide 1035 slide GoPIG training – at depositry / public docs interest group meetings. Annual multi-day training sessions, training also incorporated into monthly meetings 1038 slide GoPIG training – occasionally meet at agency office. Denver has highest number of fed agencies outside Washington DC. Experience: depository librarians do better training than agency staff, especially those without training staff/programs. 1041 slide five state government documents conference 1044 slide GPO consultant proposal – funding never materialized 1046 slide CU hires grant writer – Liz Bishoff – TB found himself more interested in training than digitization or retrospective cataloging. 1047 slide Finding a Grant – identified the Laura Bush 1047 slide planning committee – Chris Brown, U Denver, has one of the most creative minds for using technology and government information 1048 slide planning committee expanded 1049 slide evolution of training concept – initially to train depository librarians, but evolved into training non-depository librarians as well. 1050 slide two issues with electronic government information – with electronic access, libraries no longer need to refer patrons to depository libraries 1051 slide BUT – referrals continue, not so much to the collection of depository libraries, but the expertise of depository librarians. 1052 slide depository librarian as trainer 1052 slide central repository of training material 1053 slide central repository of training material – GPO offered to host, but they weren't ready to provide. WebJunction was selected as host. Although we would pay, users would not. http://webjunction.org/do/Navigation?category=14562 1054 slide final plan – year one 1054 slide final plan – year two 1059 KIRSTEN CLARK slide Government Information in the 21st century (Gi21) IMPLS grant HANDOUT Government Information in the 21st Century, 1p Train the trainer conference, June 6-8 at U CO, Boulder 1101 slide Conference concepts [there's some feedback from the speakers here...] 1104 slide Conference attendees 1106 slide attendees by state 1107 slide what is a module? 1109 slide the modules 1111 slide module list (by June) 1112 slide module list (by August 2007) 1113 screenshot [wiki] 1114 slide two inderfaces of webjunction 1117 slide screenshot webjunction Gi21 front page - http://www.webjunction.org/gi21 is the URL for the Government Information in the 21st Century home 1118 slide screenshot something 1119 slide screenshot about the program 1120 slide module template 1121 slide screenshot demographics [module] - http://webjunction.org/do/Navigation?category=14573 1122 slide screenshot module contents [on URL above] 1125 slide screenshot key resources 1127 slide screenshot see also 1127 slide fitting in – versioning: handouts are appropriate in some training situations, web pages in others. 1128 slide screenshot module contents, again 1128 slide screenshot land resources 1129 slide screenshot copyright – one click something or another... 1130 slide fitting in – subtopics 1130 slide screenshot intellectual property law – we are trying to figure out how we pant to break topics down into manageable subtopics 1130 slide screenshot [I'm not quite sure what it is] – how do we let people know we're on a subtopic page? 1131 slide screenshot ? 1131 slide next steps 1135 [might have missed some] slide after the conference 1136 slide contact information QUESTIONS FROM COUNCIL KX, ALA: public libraries don't all have high-speed access KC: not many images, files are pretty simple, hopefully fast download 1138 GS how scalable? TB we want to take it to a large scale, but haven't had that conversation yet GS if you decide you want to change platforms, can you get the stuff out of WebJunction? KC not easily. WebJunction is really trying to make this work. NM state library would house if WJ falls through. The content won't disappear. WJ is pushing for a long-term commitment. RA we focused on WJ because of their development thrust – it is growing into a valuable resource. The upfront investment in getting things into WJ will pay off for us and for them to continue system development TB ... QUESTIONS FROM AUDIENCE 1142 Barbie Selby, LofVA – module coordinators have access... who has to pay? KC $ comes from grant for the first 2 years. FYI, material additions come from me and Jenny because of the WJ technical setup 1144 BARBIE S – can GPO use OPAL with WJ for remote training? KC WJ has live meeting capability Teddy P – I would propose looking at WJ archiving – and GPO could make these sessions available RA on Barbie's first question – we subscribe to WJ on behalf of all the state's libraries. We have tab editors for the six tabs of WJ NM. Their content management is not as complicated as the CM in this project. 1147 DD, ALA – this is a fed grant – are the modules available to non-WJ partner states? KC this is available openly. We could restrict access, and chose not to. DD, ALA – fed money -> available to all. At the end of the grant period, will WJ provide free and open access in perpetuity? KC there is that piece... DD I've been on panels that rejected grants because of this KC we have a partner willing to make stuff available RA the ongoing fee will be to update and to add. NM has agreed to do this. Hopefully other partners will share. 1150 BS state library discussion tonight at 5 in Aspen room signup for tour of 10th circuit court of appeals library. No electronic devices. Have ID schedule change – open forum – council wants part of second half to present recommendations to GPO. We will need 30-45 minutes for this. 1152 adjourn Continue reading
200704170830 FDLP-DLC DIGITAL DISTRIBUTION
Unofficial Transcript of unofficial audio session provided by James Staub. Non-anonymous corrections are welcome. 200704170830 FDLP-DLC DIGITAL DISTRIBUTION more than 100 in the room 0837 Moment of silence for Virginia Tech 0838 ANNOUNCEMENTS get well card for Robin thanks to the folks who made last night's reception possible new wifi code 0840 TED PRIEBY key takeaway today – commitment to GPO's mission of ready, free and permanent public access slide title 0842 slide introduction 93% percent of new titles in FY2006 were available in EL libraries can pull FDSys will continue to allow pull GPO is considering push GPO is considering push via item selection Retention obligations would have to be investigated 0844 slide 2005 biennial survey might develop a detailed digital deposit survey to accompany 2007 biennial survey 18% indicated current download 33% willing to receive most of these interested in only a small number of files 0846 slide October 2006 depository library council many attendees interested in having digital distribution issue: who owns the files issue: what requirements are placed on libraries receiving the files 0848 slide definitions pull ... there are no retention or access requirements 0848 slide definitions push... 0849 slide general assumptions 1.electronic files will continue to be available for pull COUNCIL DOES NOT COMMENT 2.under FDLP distribution, push would happen RA: is there going to be a retention requirement? TB: currently Yes under Title 44 requirements, but we should be working with JCP to reevaluate 3.a high percentage don't want to receive, and those that do want few files GS: my institution has had a sea-change. In many ways, we don't know what libraries will participate, because they don't know what we're asking yet. BS: when you go out and re-survey, don't ask how many files, but how much space can they contribute? RA: I think GS is right – there is experience since the last survey. Some libraries are pulling. GPO needs to learn from their experience. TB: To summarize: Council wants survey of community of institutions that are pulling RA: It makes for a two part survey, and it would be worth it U Kansas: [can't hear, but has something to do with storage space] 0856 TB GPO has some metrics on space needs TimB if GPO had surveyed for microfiche or CD-ROMS, they would have seen very little interest, too. 0857 4. redundancy is needed to ensure future public access, and FDSys will provide this capability, either by storage at multiple sites, by relying on preservation partners, or both mechanisms. MS you're talking about preservation masters? TB yes MS which is different from access copies pulled TB I'm interested in conversation about both distribution – access files – and preservation masters 0859 5. GPO will distribute digital files optimized for public access... GS if we have preservation partners, then 5 is only true of a subset of libraries TB 0901 6. If aegis of FDLP, then Title 44 applies NO COUNCIL QUESTIONS 0901 Richard A slide issues related to digital distribution 1.authenticated files accessed from a GPO server may display differently from individual files displayed on individual library servers RA: why? Big question: will the content change? 2.costs associated with management and storgae of digital files are significant and can be a constraint on some libraries 3. depository libraries may have different system requirements and configurations for the servers where digital distributed files will be located 4. as a practical matter, selective and regional libraries will only be required to retain access derivative files so long as they work in their electronic delivery environment. This is analogous to current requirements for maintenance and care of tabgible documents, where due care... 0906 slide questions for discussion 1.file differences/synchronization PH GPO must have unique identifiers plus timestamps – easier to compute than hashes MS does the community feel replacement is appropriate, or do we want access to tracking versions GS you're asking how, and I'[m not going to weigh in on how. Preservation is nto our domain. When we talk about this, we are talking about bit-level preservation TimB the best way: give us the files and let us play with them RA have we got any experience yet with playing? AUDIENCE 0910 Scott Matheson: data sync is useful for many libraries, but research orgs need the serialization of old copies. LOCKSS does this. 0911 Pat Ragens, U NV Reno – id parts and versions distinclty is essential. We have a small test project on congressional hearings related to NV. We used OCLC numbers at the beginning, but not sufficient in all cases – multipart publications scanned separately. Something like the OCLC number as unique identifier is established and worth pursuing KS we do this at fed in st louis. We pull and save all iterations. GPO needs to offer options. Public libraries only want most current. TB digital distribution – would profiles include “we want newest and latest only� PH some institutions might not want archival quality – deliver optimized files AM that sounds like it contradicts what we research orgs want. I don't want overlays, I want to track changes over time. TB GPO wouldn't overwrite... AM we want both options – some will want only current versions 0916 Amy West, U of ? - current practice with tangible items doesn't have a problem with keeping vs pitching superseded, why is this a problem in digital? PH when you distribute in the field, systems crash, people lose stuff, and lose the means to reconcile their collection. They need these means. 0918 Steve Woods, Penn State – authentication – we're going to play with pushed files, how can we maintain – and how can users determine – authenticity RA you might not have the ability to play Lisa Russel, GPO – if you change the file, you break the signature PH what is the authentic version – the archival version? LR a policy issue we'll have to address RD we would want to authenticate the preservation master. Access level will also be authenticated by GPO. 0921 Donna Kepp, Harvard – if a library decides to not pull or push, couldn't we get these files anyway? TB – yes DK – will all versions be there? TB – yes 0922 Dan Barkley, U NM – I don't understand PH's scenario PH DB TB content will always be available through FDSys, but synchronization is still a constraint/risk DB but you would still have access? TB as long as they have access to the FDSys DB we assume that anything we do would be in compliance with Title 44 – and the analogy with paper stands. TB DB being a regional, we would still get everything? TB a policy issue DB another comment: in one of the assumptions, there's no clear articulation for preservation/conservation, but that's an inherent responsibility, and we do it even without a clear mandate from Title 44 0926 RA meeting rearrangement – please forward questions after this session ? LA State U – pushing slightly different versions – can you notify which parts have changed? TB version control – there will be version triggers, but how this gets conveyed is not yet determined. PH this is a very expensive endeavor. We have discontinued this practice because of its cost. ? that's what I was afraid of 0929 RA slide 2. should regionals have to accept and retain all digital files pushed to depository libraries? Are subsets or subject specialties going to be allowed for regional libraries GS I think the answer to the first part is no. On the second question, absolutely. TimB regionals need flexibility. We need to be able to play and determine what's going on. Title 44 is subject to interpretation and definitions – definitions have changed from Judy Russel to TB's presentation today. Changes in GPO staff change policy. RA BS I think the horse already left the barn. We aren't required to have GPO Access pushed to us, and it will be hardr to convince my administration to do it now that the precedent has been set to the contrary. Kdavis, ALA? Isnt the real issue access? Title 44 is about access and retrievability. RD the question will be: are we talking about regional responsibility in terms of access or some other model – preservation-level masters 0935 Kathy Hale, PA State Library question 1: no – I don't think we have the server space. It would crowd out PA-specific stuff. 0936 Ann Sanders, Library of MI 1.No – for the tangible model, the out is sharing collection. Census information regional responsibility isn't to house, but to ensure access 2.glad to see the phrasing, selection by agency is no longer appropriate 0938 Aimee Quinn, ? 1. yes – as a selective, I depend on the regional to have everything. I would be nervous without redundancy to back up FDSys GS another way of asking question 2 – is 100% of the content available through regionals AQ I believe in shared regionals – and I believe that the concept of the regional is vital Cindy Etkin – redundancy is built into FDSys ?? Clairemont, CA – if everything is available on FDSys, I don't understand why regionals would do this at all. 0941 slide 3. When GPO makes a new or changed version of a digital file available, what responsibility do the libraries have to inform their users about other versions? MS at root this is a political question. We all want to trust our government. It is much easier to modify the record in an electronic environment. Do we trust the GPO as the keeper of the tablets? Are libraries in the position to protect this record across multiple versions? It is still a quesiton whether libraries comply with a withdrawal request. AM my first instinct with this question is as a reference librarian. I am a large selective, and there is no way in hell I can tell all my users about the changes. In my mind, we need that information to travel with the file, as with printed material. RA BS if you push changes in a file, aren't you pushing changes to the metadata, too? Something different – when things disappear from online access PH we allow certain users to track changes – we handled changes through metadata Amy West, U MN – depository material is changing by nature. Furthermore, my political inclinations color what changes I would note. Metadata/timestamp push could overcome this bias. Steve X, U Notre Dame – when we glued pages into census publications, did we alert all users to this change? Stop trying to recalculate workflow based on new formats. Regionals need to stop whining. Regionals should serve as regionals. Fulfill your obligations or become a selective. 0951 RA thanks for your passion TimB if the IN regional became a selective, then he could not discard PH technology allows you to do things you can't do with tangible, e.g., mass emailing of changes 0953 slide 4. Is the role for the libraries wishing to receive the preservation level files to ensure redundancy for permanent public access? ... AM Yes. RA MS “wish†is troublesome. Standards are evolving for trusted digital repositories. I would like to know that the wishers are adhering to these standards, and that the standards are enforced Elizabeth Cowell, Stanford, geographic distribution is important, so is administrative. We need other funding streams keeping things safe at other institutions. ?? UKY – the answer: yes. The redundancy is not just within the Federal Government, but outside. We might not want to take everything, but we need ... Steve Woods, Penn State. 2 and 4 ask – what happens if GPO becomes defunct? FDSys is great, but will it be around forever. Our responsibility is to maintain the integrity of our recorded history. Do we have a plan for the collapse of GPO – to retain all that has been spent to retain the system? 0957 Barbie Selby – role not only for libraries, but other internet orgs like archive.org, open content alliance, google TimB digitization of technical reports – agency does not have the stuff we have. We cannot depend on them KS TB this is a policy decision – I don't have a definitive answer RD we support the public through the FDLP – the funding we receive is to do this, provide this access PH private industry is very interested in public information en masse AM I second that 1001 adjourn Continue reading
Latest Comments