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June Lost Docs Report and Appeal
REPORT In June 2011, we received and posted 63 reports to GPO from librarians reporting documents that had seemingly fallen through the cracks of the cataloging process. The reports were originally sent to GPO between April and June 2011. This month of the 61 reported documents posted by us, 3 (5%) have been cataloged and are in the Catalog of Government Publications (CGP) as of this writing. See these records for yourself by visiting lostdocs.freegovinfo.info/category/found/ and looking at the postings with June 2011 dates. We are appreciative of these new records. From June, 54 items remain listed as "fugitive documents." Four documents reported to GPO appeared to already have public CGP records and we classed them as "false positives." Please remember that our listing of "fugitive documents" reports is only as complete as you make it, since GPO does not yet publish any statistics we're aware of on fugitive documents/document discovery. APPEAL If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains "lostdocs submission."
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include -- Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/ or better yet incorporate the feed into your website or blog.
State Agency Databases Activity Report: 6/19/2011
Activity continues at the State Agency Databases Across the Fifty States Project. Marlena Crenshaw of the Arkansas State Library publicly claimed the Arkansas page. Welcome Marlena! The Pennsylvania and Wisconsin pages came open for adoption. The project coordinator sent out the last of the follow up e-mails to volunteers who have not updated their pages since 1/1/2010. Next Sunday we should have definitive lists of who is continuing with the project and what pages remain orphans. We are currently studying ways to ensure that orphan pages have updated links while we recruit for documents specialists for them. You can find a blow by blow listing of this week's wiki activity by visiting http://tinyurl.com/3npd96f. Here are a few highlights: DATABASES ADDED Arkansas Arkansas Resource Information CyberCenter - Searchable database of community service information. Searchable by organization, city, county, status, hours of operation, and service offered. New Jersey Civil War Treasury Vouchers, 1861-1865 - "Includes 15,770 payment receipts for military expenditures and wartime purchases made by the State of New Jersey from 1861 through 1866. It includes soldiers' discharge certificates for final pay, affidavits of family members for pay due to deceased soldiers, and quarterly returns of the counties and cities listing the names of soldiers’ families and dependent mothers who received subsistence pay during their service." Department of Agriculture Photographs - Indexes more than 7,000 photographs, and displays more than 2,000, showing all aspects of farming, including events and celebrations, organizations, people, corporations, and more. These Department of Agriculture public information photographs range in date from the 1930s to the 1970s with a few items from as early as the 1880s. Continue reading
State Agency Databases Activity Report 6/12/2011
We continue to have busy weeks at the State Agency Databases Across the Fifty States project. You can find a blow by blow list of activity by visiting the project's related changes page. Highlights from the past week include: NEW PROJECT VOLUNTEERS The following people volunteered to adopt a page and have publicly claimed them: Rita Franks - LA Karen Kitchens - WY Chris Sharpe - GA Other people have volunteered but haven't put their names to pages yet. DATABASES ADDED Louisiana Addictive Disorders and Prevention and Licensing Database - Search by last name, credential number, or city for any certified substance abuse counselor, compulsive gambling counselor, prevention specialist, counselor in training, or counselor supervisor. Procedural Risk Database - This database describes risks and hazards related to medical care and surgical procedures. It was developed by the Louisiana Medical Disclosure Panel in accordance with Louisiana Revised Statutes 40:1299.40. Search by the entire database or search for risks by procedure category. Continue reading
May 2011 Lost Docs Report and Appeal
REPORT In May 2011, we received and posted 60 reports to GPO from librarians reporting documents that had seemingly fallen through the cracks of the cataloging process. The reports were originally sent to GPO between March and May 2011. This month of the 60 reported documents posted by us, 8 (13%) have been cataloged and are in the Catalog of Government Publications (CGP) as of this writing. See these records for yourself by visiting lostdocs.freegovinfo.info/category/found/ and looking at the postings with May 2011 dates. We are appreciative of these new records. From May, 50 items remain listed as "fugitive documents." Two documents reported to GPO appeared to already have public CGP records and we classed them as "false positives." However, neither of these online documents have been assigned a PURL as of the date of this report, so we classed them also as "preservation needed." Please remember that our listing of "fugitive documents" reports is only as complete as you make it, since GPO does not yet publish any statistics we're aware of on fugitive documents/document discovery. APPEAL If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains "lostdocs submission."
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include -- Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/ or better yet incorporate the feed into your website or blog.
State Agency Databases Activity Report: June 5, 2011
Since last week, project volunteers have been busy at the State Agency Databases Across the Fifty States project on the GODORT wiki: Florida Volunteer Rich Gause updated many links on one of the most comprehensive project pages. Kansas Volunteer Bill Sowers updated a number of legislative database links. North Dakota Volunteer Kathryn Thomas updated links on the North Dakota page and added a number of new databases, including: Company Profiles - A database of "new wealth creators" like manufacturers, food processors and various information technology businesses. New wealth creators are businesses that bring new money into the state by selling a significant portion of their products outside the state. Search by city, company name, NAICS, or product. Search Available Property - Cities and Counties with currently available properties for sale or lease. Virginia Volunteer Nathan Verilla updated page links and added two databases: Burned Jurisdiction Database - This database contains a growing collection of records originally recorded in courts or jurisdictions that subsequently suffered record losses. These records are from higher or appeal courts, most of which do not presently exist. Among the jurisdictions included in this database are the General Court, the [Supreme] Court of Appeals, the High Court of Chancery, the various Superior Courts of Chancery, and the various District Courts. These records were found while processing chancery causes and other locality materials. The database contains records from collections housed and processed at the Library of Virginia as well as those processed in localities. Virginia Military Dead Database - The primary purpose of the Virginia Military Dead Database is to honor those Virginians that have given their lives in defense of freedom. It pulls together information from a wide variety of sources and makes that information more accessible. For more information consult the Introduction to the Virginia Military Dead Database and the Source Guides. Washington Volunteer Marilyn Von Seggern updated links on the Washington page and added new resources including the Environmental Information Management system. In addition to the activity above, project coordinator Daniel Cornwall undertook the following actions: - Established a draft guide for volunteers - Created a volunteers mail discussion list as part of an effort to bolster communication and community among project volunteers. - Did some fixes to the Wyoming page as a result of user e-mail - Continued to contact project volunteers who had not updated their pages since January 1, 2011. Continue reading
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