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August 2010 Lost Docs Report and Appeal
A special appeal to lostdocs reporters: please try to send us your report receipts the same day you receive them from GPO. While all reports are appreciated, sending reports as you receive them makes for a smoother workflow that better reflects when lostdocs/document discovery reports are received by GPO. If you use Microsoft Outlook for e-mail, you can set up a rule to send your lostdocs reports to lostdocs@freegovinfo.info automatically. Check out these two YouTube videos to see how to create rules in Outlook:
REPORT August 2010 was a deceptively light month. We only posted nine lostdocs reports. I say "deceptively light" because we received only a handful of reports until late August, when we received approximately 50 reports in two days. These reports were made from late June through late August. What couldn't be posted for August is being posted for September. Don't let this backlog stop you from sending us your current reports. I'm excited to report that of the nine reports we were able to post last month, four were quickly cataloged by GPO. You can view this list by visiting lostdocs.freegovinfo.info/category/found/ and looking at the postings with August 2010 dates. We are appreciative of these new records and note that the cataloged documents were all oil spill related. GPO is matching effort to newsworthiness and we commend them for it. No false positives were found in our small sample. APPEAL If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains "lostdocs submission."
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include -- Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/ or better yet incorporate the feed into your website or blog.
July 2010 Lost Docs Report and Appeal
Note: There was no report for June 2010 owing to scheduling difficulties. Reports sent to us in late May through July were posted in July. REPORT In July 2010, we posted 32 "lost docs" e-mail receipts sent by GPO to the librarians who reported these missing documents. These civic minded librarians in turn e-mailed us their receipts. Of the 32 reported items that were posted to the blog in July, two items have been cataloged by GPO since the initial report. You can view this list by visiting lostdocs.freegovinfo.info/category/found/ and looking at the postings with July 2010 dates. We are appreciative of these new records. This month we reluctantly concluded that two of the items reported to GPO and posted to the blog in July were already in the Catalog of Government Publications. You can view these items by visiting lostdocs.freegovinfo.info/category/false/ and looking for items with July 2010 dates. We say "reluctantly concluded" because of two factors. First, the people who made these particular reports have a reputation for checking the catalog before submitting their reports. Second, both of these reports were for electronic documents and it appears from the 005 Marc fields that the records were worked on after the date of the fugitive document report. This almost sounds like URLs were added to a preexisting record. Were this the case, then we'd class these two e-docs as "found" rather than "false positive". But since the most recently published GPO cataloging policy we're aware of says they create new records for every format, we can't say for certain that adding a URL to an existing print record is what happened. If you have a good explanation for these records or are aware of a change in GPO cataloging policy, please let us know. APPEAL If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains "lostdocs submission."
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include -- Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/ or better yet incorporate the feed into your website or blog.
May 2010 Lost Docs Report and Appeal
REPORT We have now gone two months on the Lost Docs Blog, without a false positive. None of the 33 reports made to GPO and posted by us were in the Catalog of Government Publications (CGP) at the time the report was made. Five of the 33 reported items that were posted to the blog in April have been cataloged by GPO since the initial report. You can see the cataloged items by visiting http://lostdocs.freegovinfo.info/category/found/ and looking for items with a May 2010 date. We are appreciative of these items being cataloged. There were six instances where a record for the paper item was in the CGP, but there was no indication this item was also available electronic. To view these items, visit http://lostdocs.freegovinfo.info/category/catalog-eversion/ and look for items with a May 2010 date. APPEAL If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains "lostdocs submission."
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include -- Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/ or better yet incorporate the feed into your website or blog.
Please Use askGPO to Report Lost Docs
Several observers at the recently closed Spring 2010 Depository Library Council conference reported that GPO staff are asking people to use the askGPO form available at http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/ask.php when reporting fugitive documents instead of the LostDocs form. The LostDocs form may be in the process of being revised. We at the LostDocs blog want to do whatever we can to ensure accurate reporting that gets to the right people at GPO. So we encourage people to use the askGPO form after first checking the Catalog of Government Publications. When you get to the askGPO form, be sure to select "Federal Depository Libraries" as a category, then select fugitive publications/lostdocs as a subcategory. Then provide as much as you know about the document like title, producing agency, URL if there is one, author contact if available and so forth. Give GPO everything you think you would need or want to know to locate a copy of the document on your own. askGPO also sends out e-mail receipts. So if you make a report through askGPO, we ask that you forward your askGPO receipt to lostdocs "AT" freegovinfo DOT info, so they can be posted to this blog. One particularly exciting piece of news that came out of the Spring 2010 DLC was that GPO may institute statistical reporting for fugitive documents/documents discovery. All of us at FGI hope that this is true. GPO could give out a more complete picture of what is happening to reported documents than we can. We're a flashlight in the dark that highlights some documents but not others. A fully transparent GPO reporting program on fugitive documents could be the full light of day that would benefit everyone. Continue reading
April 2010 Lost Docs Report and Appeal
REPORT For this first time since we started the Lost Docs Blog, we had no false positives. None of the 38 reports made to GPO and posted by us were in the Catalog of Government Publications at the time the report was made. The reports were sent to lostdocs@freegovinfo.info in late March and April. Some of the original reports to lostdocs@GPO were made in February, but not sent to us until late March. One of the 38 reported items that were posted to the blog in April has been cataloged by GPO since the initial report. This item was Tornado Protection: Selecting Refuge Areas in Buildings. You can find the report and cataloging date at http://lostdocs.freegovinfo.info/2010/04/tornado-protection-selecting-refuge-areas-in-buildings/. We are appreciative that this was cataloged. APPEAL If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains "lostdocs submission."
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include -- Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/ or better yet incorporate the feed into your website or blog.
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