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Farewell, Evergreen Repository

Any student worth their salt at the Evergreen State College knows that it is a government documents repository. This is not just because of the orientation campus tour or the repository student employment postings, but because the head of the gov docs collection is an active, vocal advocate. If you happened to approach the reference desk while Carlos Diaz was on duty, it was likely he had a government publication to recommend to you, whatever the topic of your question may be. As I’ve begun to delve into the world of government information, I quickly discovered he is just as active with the larger gov docs community as he is at Evergreen. Carlos was a guest blogger here in November, 2007 (http://freegovinfo.info/library/diaz_bio) When my professor told me they were no longer a repository my first thought was, “What will happen to Carlos?!” Carlos got into library work almost by accident. While completing his American History dregree at Louisiana State University in Baton Rouge, Carlos took a work study job in the library. Upon completion of his degree, he was recruited for a position as a library assistant. It was while working the reference desk there that he began to learn about the government documents, as LSU is a repository. From there, he went on to the University of Mississippi’s government documents collection and finally Evergreen, where he took the position of head of collection. Throughout his time at Evergreen, Carlos Diaz and his staff have created many “Hot Topic” pages to meet the needs of patrons. When he noticed students bringing their children to the library while they tried to study, he created a Coloring Books webpage as so many federal agencies offer great resources for kids. To fulfill the needs of the English as a Second Language Program, he created the Symbols of the United States page. As there is a large spirit of activism on the Evergreen campus and in Olympia in general, Carlos gets many questions on how to address government officials, for these inquiries he created a page dedicated to the Forms of Address and Salutations to Federal and State Officials. Carlos himself digitized the 1909 Checklist, he wrote me that it was a labor of love and a worthwhile effort. My personal favorites would have to be Geoducks! and Hot Dam! Dams of the Pacific Northwest. So, why is Evergreen giving up repository status, with such a dedicated captain at the helm? Ultimately, it was up to the librarians. The decision was made, like so many in our field are, as a cost cutting measure. And really, isn’t everything online anyway? Carlos, a huge Star Trek fan, is the first to agree that eventually all government information will be digital, “There are some advantages and disadvantages to that. Of course, one of the advantages is the accessibility of government information, but the drawback is finding this information. A lot of it is buried deep down and only someone with knowledge of government structure might be able to find it.” For now, we are in what he calls the adolescence of the information superhighway. As for the physical collection at Evergreen, some materials will remain in the Daniel J. Evans Library. Much of the extensive map collection will be retained, as well as those items requested by faculty. Carlos is now dedicated to the challenge of deaccessioning the collection. Though he no longer works the reference desk, Carlos says, “I will continue to help people with their government information needs now more than ever.” Many thanks to Carlos Diaz, an inspiration to me from early in my library career. Thanks also to my investigative reporters on the scene, Holly Maxim and Ian Ruotsala. - Sara Medlicott Continue reading

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UVA puts founding fathers’ papers online! (temporarily :-| )

[UPDATE: I spoke too soon. Seems that these are "early access" documents that "will be removed from this database, to be replaced by the fully edited version in the appropriate digital edition in the Rotunda American Founding Era collection."] Nice work U of Virginia! You can access the papers here. I hope this makes it into the FDLP digitization registry.

More than 200 years after they were written, some 5,000 previously unpublished documents of the founders of the United States — including Thomas Jefferson, John Adams and James Madison — are at long last available to the public at no cost. The Documents Compass group of the Virginia Foundation for the Humanities at the University of Virginia has spent much of the last year proofreading and transcribing thousands of pages of letters and other papers. The documents are now available online for free at the University of Virginia Press’ digital imprint called Rotunda... ...The online project is a federal pilot study that aims to expand public access to the papers of America’s founders. It is funded by a $250,000 grant from the National Historical Publications and Records Commission, which is a division of the National Archives.
[Thanks Resource Shelf!] Continue reading

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UNL’s Government Comics Digital Collection

The University of Nebraska-Lincoln Library has recently put together a very unique collection of government information. Free and available to all, UNL's Government Comics Collection is a digital library containing 174 scanned comics books from various government entities. In the government realm, comics books have had a long and rich history as a delivery medium for government information. UNL has managed to successfully amass a pretty impressive collection. (found via MetaFilter) Continue reading

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Cornell library removes all restrictions on use of public domain reproductions

In a "dramatic change of practice," Cornell University Library has decided it will no longer require its users to seek permission to publish public domain items duplicated from its collections. I congratulate Cornell and hope that other libraries will follow this precedent.

"The threat of legal action, however," noted Anne R. Kenney, Carl A. Kroch University Librarian, "does little to stop bad actors while at the same time limits the good uses that can be made of digital surrogates. We decided it was more important to encourage the use of the public domain materials in our holdings than to impose roadblocks." The immediate impetus for the new policy is Cornell's donation of more than 70,000 digitized public domain books to the Internet Archive (details at www.archive.org/details/cornell). "Imposing legally binding restrictions on these digital files would have been very difficult and in a way contrary to our broad support of open access principles," said Oya Y. Rieger, Associate University Librarian for Information Technologies. "It seemed better just to acknowledge their public domain status and make them freely usable for any purpose. And since it doesn't make sense to have different rules for material that is reproduced at the request of patrons, we have removed permission obligations from public domain works."
[HT BoingBoing!] Continue reading

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Economist Interview with Brewster Kahle of Internet Archive

The Economist has an online article "The Internet's Librarian" that is also in the March 5th, 2009 print edition.

...the founder of the Internet Archive explains what has driven him for more than a decade. “We are trying to build Alexandria 2.0,” says Mr Kahle with a wide-eyed, boyish grin. Sure, and plenty of people are trying to abolish hunger, too. It would be easy to dismiss Mr Kahle as an idealistic fruitcake, but for one thing: he has an impressive record when it comes to setting lofty goals and then lining up the people and technology needed to get the job done. “Brewster is a visionary who looks at things differently,” says Carole Moore, chief librarian at the University of Toronto. “He is able to imagine doing things that everyone else thinks are impossible. But then he does them.”
This is probably my favorite quote:
“Come back when you have a warrant,” reads the floor mat underneath his office recliner. It was a gift from the Electronic Frontier Foundation (an activist group on whose board Mr Kahle sits) after Mr Kahle refused to hand over information about one of the Internet Archive’s users to the Federal Bureau of Investigation in 2007.
I only wish more interviews with Brewster would discuss the plethora of government documents that are in Internet Archive. It's a valuable resource and it keeps growing! Continue reading

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