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Farewell, Evergreen Repository

Any student worth their salt at the Evergreen State College knows that it is a government documents repository. This is not just because of the orientation campus tour or the repository student employment postings, but because the head of the gov docs collection is an active, vocal advocate. If you happened to approach the reference desk while Carlos Diaz was on duty, it was likely he had a government publication to recommend to you, whatever the topic of your question may be. As I’ve begun to delve into the world of government information, I quickly discovered he is just as active with the larger gov docs community as he is at Evergreen. Carlos was a guest blogger here in November, 2007 (http://freegovinfo.info/library/diaz_bio) When my professor told me they were no longer a repository my first thought was, “What will happen to Carlos?!”

Carlos got into library work almost by accident. While completing his American History dregree at Louisiana State University in Baton Rouge, Carlos took a work study job in the library. Upon completion of his degree, he was recruited for a position as a library assistant. It was while working the reference desk there that he began to learn about the government documents, as LSU is a repository. From there, he went on to the University of Mississippi’s government documents collection and finally Evergreen, where he took the position of head of collection.

Throughout his time at Evergreen, Carlos Diaz and his staff have created many “Hot Topic” pages to meet the needs of patrons. When he noticed students bringing their children to the library while they tried to study, he created a Coloring Books webpage as so many federal agencies offer great resources for kids. To fulfill the needs of the English as a Second Language Program, he created the Symbols of the United States page. As there is a large spirit of activism on the Evergreen campus and in Olympia in general, Carlos gets many questions on how to address government officials, for these inquiries he created a page dedicated to the Forms of Address and Salutations to Federal and State Officials. Carlos himself digitized the 1909 Checklist, he wrote me that it was a labor of love and a worthwhile effort. My personal favorites would have to be Geoducks! and Hot Dam! Dams of the Pacific Northwest.

So, why is Evergreen giving up repository status, with such a dedicated captain at the helm? Ultimately, it was up to the librarians. The decision was made, like so many in our field are, as a cost cutting measure. And really, isn’t everything online anyway? Carlos, a huge Star Trek fan, is the first to agree that eventually all government information will be digital, “There are some advantages and disadvantages to that. Of course, one of the advantages is the accessibility of government information, but the drawback is finding this information. A lot of it is buried deep down and only someone with knowledge of government structure might be able to find it.” For now, we are in what he calls the adolescence of the information superhighway. As for the physical collection at Evergreen, some materials will remain in the Daniel J. Evans Library. Much of the extensive map collection will be retained, as well as those items requested by faculty. Carlos is now dedicated to the challenge of deaccessioning the collection. Though he no longer works the reference desk, Carlos says, “I will continue to help people with their government information needs now more than ever.”

Many thanks to Carlos Diaz, an inspiration to me from early in my library career. Thanks also to my investigative reporters on the scene, Holly Maxim and Ian Ruotsala.

– Sara Medlicott

CC BY-NC-SA 4.0 This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

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