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Free Government Information (FGI) is a place for initiating dialogue and building consensus among the various players (libraries, government agencies, non-profit organizations, researchers, journalists, etc.) who have a stake in the preservation of and perpetual free access to government information. FGI promotes free government information through collaboration, education, advocacy and research.

Needs Work: Congressional Record Printing Savings Act of 2011

As part of the search to save federal dollars, Senator Tom Coburn has introduced S 674, the Congressional Record Printing Savings Act of 2011. This act may save up to $8 million a year by reducing "unnecessary" printing of the Congressional Record. You can find the text through Open Congress. We at FGI are not opposed in principle to printing fewer copies of government publications as long as permanant public access and preservation issues are adequately addressed. We don't believe this particular bill does so. We see three main problems with the "Congressional Record Printing Savings Act of 2011":

  1. The bill only gives gpo 45 days to determine the appropriate number of printed archival copies. - There is little published research on the appropriate number of printed copies for preservation purposes, and most of the available research deals with periodicals. Some original research needs to be done specifically for government publications and this couldn't be completed in 45 days.
  2. The bill is silent on where these copies should be stored. - This legislation directs GPO to determine a number of preservation copies, but doesn't state where these copies would be stored. Will the copies provided to Congress count? Will geographic distribution be taken into account? Will some be mandated to be stored in libraries? We the public don't know and we should before accepting a diminished number of copies.
  3. It misses an opportunity to deposit the electronic CR to depository libraries as an additional anti-tampering safeguard. - If the printed copy of the Congressional Record is going to be diminished, then assuring the authencity and permanent public access to the electronic Congressional Record will gain in importance. Keeping multiple electronic copies in non-federal hands would be an important safeguard against future alterations of the Congressional Record and ought to be considered by Congress.
If the Congressional Record is an interest of yours and you agree with our concerns, consider contacting your Members of Congress. Continue reading

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E-Government and “plain English” forms?

Several years ago, I wrote a legal brief with a retired Navy officer who was a private attorney in a small law firm in Pennsylvania. As an active retired officer, this particular attorney frequently accepted pro bono U.S. Navy cases representing veterans in Federal District Court against the Bureau of Veteran’s Affairs (BVA). One summer day, the attorney admitted that he was frustrated with a new case in which a Korean War veteran had been denied retroactive health benefits by the BVA. The veteran had evidently failed to understand the legal forms that the BVA had provided him and so his request for an appeal of the BVA’s decision denying those retroactive benefits had been deemed untimely; the appeal period had passed. I was deeply interested in this case, and I offered to help him with the research and writing the brief to be submitted in federal court. In researching the law, I realized that the legal administrative tests, cases, and terminology all took a back seat to one particularly glaring issue which I noticed on the forms. Just how was a veteran, who at this point was over 65 years of age, supposed to understand the legal difference between “shall” and “may?” In other words, how was he expected to understand that “shall” was not a word signifying that something was optional, but was actually one which signified something mandatory? In this instance, if he did not read, understand, or respond to the “notice of right to appeal” section of the benefits form (which, by the way, was at the very bottom of the form), then his rights to appeal the BVA’s decision “shall” expire, which meant that his non-response ultimately closed out his case. But in other portions of the form, the permissive word “may” had been used in various paragraphs. So, he had interpreted the notice section to also mean the optional “may” and his request to appeal was therefore untimely, according to the BVA. Thus began my entry into the world of obscure government forms with conflicting language and even more obscure government personnel. Times have changed since then, and I am now a library student learning about the current changes in government documents as I prepare to enter the world of document librarianship. Government agencies are moving towards the “e-government” trend, whereby, among other things, the online accessibility to forms and assistance are, ostensibly, much greater. But I am left to wonder whether the agencies’ forms, in these times of “googling” and “tweeting” and “friending” and mobile, on-the-go information access, have changed in substance. Even if the delivery method has changed, will the user, many of whom are also library patrons, be able to navigate these forms and their implications? Or will the “plain English” movement, which permeated some aspects of the real estate (including various state broker contract forms), bankruptcy (see here and here), and securities industries, finally cause changes in more and more of the various government agencies’ forms as well? Incidentally, we won the BVA case, whereby the BVA opted to settle in lieu of changing their forms, and our client received his retroactive benefits – in full. Johanna Blakely-Bourgeois, Pratt SILS Continue reading

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Government Information in Guatemala

First I’d like to express my gratitude to James Jacobs and Debbie Rabina for providing us with this opportunity. I’m looking forward to guest blogging this month. This past summer, I lived and worked at Universidad Francisco Marroquín in Guatemala City, Guatemala. I didn’t work closely with government info sources during my time there, so for this post, I spent some time with the presidential website looking at the availability of digital publications and what kinds of e-gov tools are on offer. I also checked in with coordinator of access to collections, circulation and technical processes at Biblioteca Ludwig Von Mises, Regina De La Vega, to get her perspective on government resources in Guatemala. The presidential site of Guatemala, The Government of Alvaro Colom, serves, in some ways as a publicity site for the first family. There is a slide show of news items relevant to presidential goals, photo albums of the first lady and presidential activities, videos describing various initiatives and biographies of the president and first lady. While top navigation features a tab entitled “press room” in some ways, the whole site feels like a press site. Almost at the very bottom of the page are links to presidential programs many of which are entirely accessible online and provide useful tools and services for Guatemalans. Sites such as “Governing with the People” (a compilation of governmental decisions from all departments and states) and the Public Information Office (a mix of everything from contact information to leases to audits) provide a high level of access to government information. So how do actual librarians make use of these tools and resources? I was fascinated to hear my opinions about the publicity elements of the site echoed in Mrs. De La Vegas assessment “In Guatemala I think (a very personal opinion) the government publications are more oriented to advertise the work of the current government” She finds the most useful items to be those published by the ministry of education. They produce materials primarily in print but some are available online and are indispensable for distance education particularly in rural areas of the country. Mrs. De La Vega tells me that, at the reference desk students do not often request information the government releases and that typically they approach the institutions that publish them directly. Biblioteca Ludwig Von Mises does collect and catalogue some governmental publications, however. Mrs. De La Vega said the most commonly requested governmental materials are various statistical resources, as Economics is a huge department at UFM. So, however free the government information may be, perhaps the real trick for librarians is getting students to actually use them! Thanks for reading, and keep an eye out for a post from one of my classmates on Thursday. Sara Medlicott Continue reading

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Objective civil discourse

Recently, when I have spoken about "data as evidence" in several academic settings, there has been a recurring question. Essentially it concerns the fact that dishonest people acting in bad faith will generate false, badly formed, or misleading data and propose it as evidence in support of predetermined (i.e. prejudiced / pre-judged) positions. To this day, parties or groups that base themselves in "values" or "beliefs" that are assumed a priori – i.e. values that are non-negotiable – in fact, not subject to discussion -- dominate our political landscape. One has only to watch the response of some of the Republican Congressional caucus to President Obama’s discussion there this past week to see clear evidence of this. A fundamental tenet for these believers is that compromise with any other set of beliefs represents moral "relativism" – which is equivalent to amorality (if not immorality). I believe that much of the trouble we experience in contemporary civil discourse can be traced to a confusion, conscious or otherwise, of the distinctions between "Church" (institutionalization of religious belief) and "State" (government based on trust in a diverse and tolerant community). From the time of European settlement of this continent we have had problems in separating Church and State [See LoC for an excellent summary history ] AND, concomitantly, in maintaining the distinction between empirical knowledge as a basis for public policies and commitments to "truth" based in belief. The former can be understood as "objective and invariant" (as discussed previously) the latter as subjective and highly variable -- the phrase used by John Searle of UC Berkeley, "first person ontology" is well applicable. With objective, scientifically based knowledge, we have the opportunity of arriving – through investigation and discourse -- at common agreements (within some bounds of reasonable, relative probability). Respecting contending "truths," based in belief, we have the very strong possibility of violence and conflict -- consider – Northern Ireland or South Asia? It is wrong and misguided to characterize the separation of Church and State as somehow inimical to one system of belief or another. Separation of Church and State is fundamental to a diverse and inclusive society and protects religious freedom and the right of individual conscience. Without separation – and religious tolerance (as clearly expressed in the Bill of Rights) – a change in political power may result in murder. We are all too familiar – elsewhere in the world -- with the consequences of confusing government and religion. And so we must return to the problem of objectivity and pragmatism in civil discourse. Today we are faced with a range of a priori values – beliefs that are considered "true" and above debate. On the right, the most fundamental of these a priori tenets is that "government is bad" [The Reagan/Thatcher formulation being: "Government is not the solution to our problem; government is the problem."] coupled with the corollary that raising funds to support government (taxing) is bad. Aside from the fact that this is fundamentally subversive (!) of the common welfare – it is also impractical and nonsensical. But I would also argue that on the left, there are similar a priori values – i.e. that government is good and corporations are bad. All forms of human organization are subject to corruption and abuse – certainly this is true of government at all levels – but is absolutely true of corporate governance and is also true of private sector non-profit governance. I believe that the most stable and sustainable principle for our American system of democracy is justice based in the common value of fairness, and this value demands commitment to tolerant civil discourse embodying both rationality and science. It will be protected by an ongoing commitment to transparency and accountability in governance of all sectors: for profit, not for profit and public. (In recent years we have all seen flagrant examples of abuse in all three sectors. Journalism and publishing under first amendment protections together with free, open and effective access to data and information have been essential to the process of transparency and accountability.) The previously mentioned GRI [SEE: http://www.globalreporting.org/ ] -- and similar initiatives working for transparency, accountability and rigorous standards of evidence –- present a clear alternative to organizational business-as-usual. (As an aside, I will here note that expressions of anger – verbal or physical - as a part of political discourse – for example shouts of "You lie!" -- are signs of impotence, sure evidence of the abandonment of civil discourse, of the rational intention of serving the common welfare.) As custodians of knowledge, as teachers and as advocates, librarians have always been primary defenders of fair and equitable access to knowledge for the common good. The World Wide Web is a technical fulfillment of the most basic ethos of librarianship. For the first time in human history, we have the technological means of sharing knowledge worldwide. But the existence of a global network does not assure that all people will have access, it does not assure that what flows across the network will be effectively useful in informing public discourse for the largest number of people. We, librarians, have an obligation, in all our interactions to support the broadest possible access by all – freely, openly and effectively. We must maintain critical sensitivity to the practical usefulness of resources provided over global networks, to teach critical and evaluative skills and to assist wherever possible in interpreting and refining available resources. Continue reading

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CRS Reports to the People! Part III

Even with this year's introduction of S.Res. 118 and H.R. 3762, it is still important to encourage our Government to make Congressional Research Service (CRS) Reports publicly accessible online! Thus, I finally updated the latest list of Bills and contact information for the sponsoring Congressmen in the Delicious.com "CRS" tag Delicious.com "CRS" tag. See also: CRS Reports to the People! Part 1 and Part 2 for more information on how to contact/write to your Congressmen. Continue reading

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