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State Government Digital Documents: Providing Access and Preservation

The Colorado State Publications Library Digital Repository collects and preserves born digital publications from Colorado state agencies. Its mission is to provide Colorado residents with permanent public access to information produced by state government.

In a post to the Bestpractices mailing list today, Debbi MacLeod, the Director of the Colorado State Publications Library, says that library joined The Colorado Alliance of Research Libraries’ Digital Repository (ADR) in 2008. There are now more than 9,500 documents in the ADR.

One of the benefits of this was increased exposure of the collection because ADR content is exposed to search engines. The collection went from an average of 1,000 to 10-15,000 hits per month.

Another benefit is shared preservation responsibility. MacLeod says:

[W]e no longer have to worry about a local catastrophic server failure. ADR staff keep track of the latest developments in digital preservation. They keep on top of server maintenance and periodic testing to ensure that files deposited in the system have not been corrupted. Also, there is an ongoing pilot with DuraCloud to test the pros and cons of a distributed back-up system using cloud technology.

This seems to be a successful example of building and sharing infrastructure and responsibilities in a way that leverages the strengths of cooperating organizations to accomplish more than any one could on its own.

Even better, MacLeod notes that ADR is willing to work with other states!

While The Alliance is located in Colorado, they are interested in expanding their base and having other state collections of documents or special collections join their consortium. Much of the ground work for the particulars to state documents has now been done and can be applied to other states. Robin Dean is the Director, of the Alliance Digital Repository. She can be reached at 303-759-3399 x110 or robin at coalliance.org to start a conversation.

CC BY-NC-SA 4.0 This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

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