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Representatives Mike Quigley (IL-05) and James Comer (KY-01) re-introduced the Access to Congressionally Mandated Reports Act (ACMRA) to create a single website on which Congress and the public can easily search, sort, and download all executive agency congressional reports. Quigley has introduced this bill every Congressional session since 2011. In the last session of Congress, the bill passed the House of Representatives unanimously, but stalled in the Senate.
The ACMRA will be a boon to the American public and will add thousands of difficult-to-find executive agency reports to the Federal Depository Library Program (FDLP) and the “National Collection.” Take a look at the list of reports required to be submitted to Congress. This list is published at the beginning of each Congressional session as a House Document entitled “Reports to be made to Congress.”
Contact your Representatives and Senators to make sure we get H.R. 2485 over the finish line this time!
“As founder and co-chair of the bipartisan Congressional Transparency Caucus, I am proud to re-introduce this hallmark transparency bill that I have introduced every Congress since 2011,” said Quigley. “This bill will increase government transparency by providing the public easily-accessible information on how agencies are accomplishing their policy goals. By consolidating this information in one location, my hope is that it will improve the institutional and technological capacity of the legislative branch and rebuild the public’s trust in our government. I look forward to working with my colleagues to pass this legislation in the House again this Congress.”
“Good governance requires the American people have full, transparent access to information about their government. Congress receives thousands of reports annually from federal agencies about how they are fulfilling their missions, but there isn’t a spot to find all of them in one place. The Access to Congressionally Mandated Reports Act provides Americans easy access to these reports by requiring all federal agency congressional reports be housed in one accessible location. If these reports can’t be easily found, the reports don’t serve their purpose. The American people need the information contained in these reports to be accessible so we can see and understand how the federal government is using their taxpayer dollars. The House and Senate must take up this commonsense legislation,” said Committee on Oversight and Reform Ranking Member Comer.
This is a good week for the Federal Depository Library Program (FDLP). The Government Publishing Office (GPO) has just announced that it has acted on community feedback regarding the terminology used to describe federal government publications that are within scope of the FDLP but not included in the Catalog of Government Publications (CGP) — see “Discontinuing the Use of the Phrase ‘Fugitive Documents'” for the full announcement. Many thanks to Shari Laster for helping to start this conversation within the community!
The issue of “unreported publications,” also sometimes called “lost documents,” is a long-standing issue for the depository community and the long-term viability of the National Collection. And for almost as long, the common term for this issue has been to call these documents that fall through the FDLP cracks as “fugitive documents” — here at FGI we have used it as a subject term in our many posts about the topic.
In recent years, we have tried to become more thoughtful about the language we use to describe our work. The phrases “fugitive documents” and “fugitive hunting” are both negatively connoted and inaccurate for this use. Along with the rationale GPO describes in its news release related to the term’s intertwined history with chattel slavery in the United States, the term ‘fugitive’ continues to evoke the carceral state and the failures of the justice system. To equate the volunteers who are helping to identify federal publications that are part of the National Collection with the ugly history of “hunting” enslaved people who sought their freedom, sets a tone and precedent that should be left far behind us.
The term that will replace this phrase, “unreported documents,” is more accurate because it describes with precision the status of these materials. They have not been reported to GPO for cataloging treatment.
While we have used “fugitive” phrasing in the past, we recognize that it is not appropriate and will no longer use it. We encourage everyone to adopt “unreported documents” to describe this ongoing issue. And we also highly encourage our readers to send these “unreported documents” to GPO through the askGPO submission form. It will take a community effort to make sure that “unreported documents” are someday a thing of the past and that the National Collection includes ALL public publications of the US government.
Further reading on unreported documents:
“‘Issued for Gratuitous Distribution:’ The History of Fugitive Documents and the FDLP.” James R. Jacobs. Article in special issue of Against the Grain: “Ensuring Access to Government Information”, 29(6) December 2017/January 2018.
“Additional Information Needed for Ensuring Availability of Government Information Through the Federal Depository Library Program” (archived PDF at the Internet Archive). GPO Inspector General (IG) audit report 18-01, October 12, 2017.
This week is Sunshine Week hosted by the News Leaders Association! Begun in 2005 to highlight and promote open government, FOIA and access to government information (well that’s how we here at FGI celebrate it 😉 ), you can track on what’s happening this week on the Sunshine Week twitter account, share your own Sunshine Week happenings at #sunshineweek, and also check out the information in Sunshine Week toolkit for how to get involved, interesting events, inspiration and resources for teachers, librarians, journalists, and school, civic or non-profit organizations.
HOW TO GET INVOLVED:
Publish Sunshine Week content toolkit: Major news organizations work together on a special reporting package free for anyone to publish in print or online during Sunshine Week, made available at the start of the week’s events. Find this year’s offerings under Content Toolkit.
Share your stories: Sunshine Week celebrated its 15th anniversary in 2020, and we’ve made a lot of gains in open government thanks to your work. Please share your experiences, success stories, FOIA battles, new laws and other efforts on behalf of open government. Tweet to us @SunshineWeek or use #SunshineWeek to share.
Join us March 18: In partnership with First Amendment Coalition, we’re hosting a discussion on navigating barriers to public records and fighting for open government. Make sure to register here.
If you are in the world of journalism, you can highlight the importance of openness through stories, editorials, columns, cartoons or graphics.
If you are part of a civic group, you can organize local forums, sponsor essay contests or press elected officials to pass proclamations on the importance of open access.
If you are an educator, you can use Sunshine Week to teach your students about how government transparency improves our lives and makes our communities stronger.
If you are an elected official, you can pass a resolution supporting openness, introduce legislation improving public access or encourage training of government employees to ensure compliance with existing laws mandating open records and meetings.
If you are a private citizen, you can write a letter to the editor or spread the word to friends through social media.
As we noted last week, there is another effort underway to update Title 44 and “modernize” the Federal Depository Library Program (FDLP). The Government Publishing Office (GPO) has put together a proposal for Legislative Revisions to Title 44 U.S.C., Chapter 19 and have asked for comments by MARCH 5, 2021.
As always, we approach changes to Title 44 and GPO policies with the user in mind. We ask of every change, “How will this affect people who want and need government information?” With that in mind, here are our comments on GPO’s proposed revisions.
While there is a lot that is good about GPO’s proposal, we believe that there are also some significant problems and gaps. Below, we outline these. Separately, we have compiled a revision of GPO’s proposal with specific word changes that we recommend.