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Lost Docs Report/Update on July-October, 2009 Fugitive Documents
Report/Update
In addition to our usual monthly report, we at the Lost Docs Blog will from time to time revisit, check, and update posted document receipts that at the time of their corresponding monthly report were still classed as fugitives. The following report focuses on the receipts posted from July-October 2009, the beginning of the Lost Docs Blog project.
Of the 46 reported fugitive documents posted July-October 2009, 19 (41.3%) have been cataloged, 5 of these since July-October 2009; 27 (58.6%) documents remain fugitives, as of July 1, 2011. We are appreciative of those records that have been created.
For more information visit the Lost Docs Blog at http://lostdocs.freegovinfo.info/. To view a list of cataloged titles visit the spreadsheet of documents at
https://spreadsheets0.google.com/spreadsheet/ccc?hl=en&key=tl4VYlDzjJMGqw-3WLAYA1g&hl=en#gid=0
APPEAL
If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains “lostdocs submission.”
Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include — Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
Post the blog link to your website or share it on Facebook, Twitter, or other social media. Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/ or better yet incorporate the feed into your website or blog.
June Lost Docs Report and Appeal
REPORT
In June 2011, we received and posted 63 reports to GPO from librarians reporting documents that had seemingly fallen through the cracks of the cataloging process. The reports were originally sent to GPO between April and June 2011.
This month of the 61 reported documents posted by us, 3 (5%) have been cataloged and are in the Catalog of Government Publications (CGP) as of this writing. See these records for yourself by visiting lostdocs.freegovinfo.info/category/found/ and looking at the postings with June 2011 dates. We are appreciative of these new records.
From June, 54 items remain listed as “fugitive documents.”
Four documents reported to GPO appeared to already have public CGP records and we classed them as “false positives.”
Please remember that our listing of “fugitive documents” reports is only as complete as you make it, since GPO does not yet publish any statistics we’re aware of on fugitive documents/document discovery.
APPEAL
If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains “lostdocs submission.”
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include — Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/
or better yet incorporate the feed into your website or blog.
May 2011 Lost Docs Report and Appeal
REPORT
In May 2011, we received and posted 60 reports to GPO from librarians reporting documents that had seemingly fallen through the cracks of the cataloging process. The reports were originally sent to GPO between March and May 2011.
This month of the 60 reported documents posted by us, 8 (13%) have been cataloged and are in the Catalog of Government Publications (CGP) as of this writing. See these records for yourself by visiting lostdocs.freegovinfo.info/category/found/ and looking at the postings with May 2011 dates. We are appreciative of these new records.
From May, 50 items remain listed as “fugitive documents.”
Two documents reported to GPO appeared to already have public CGP records and we classed them as “false positives.” However, neither of these online documents have been assigned a PURL as of the date of this report, so we classed them also as “preservation needed.”
Please remember that our listing of “fugitive documents” reports is only as complete as you make it, since GPO does not yet publish any statistics we’re aware of on fugitive documents/document discovery.
APPEAL
If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains “lostdocs submission.”
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include — Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/
or better yet incorporate the feed into your website or blog.
December 2010 Lost Docs Report and Appeal
REPORT
In December 2010, we received and posted 39 reports to GPO from librarians reporting documents that had seemingly fallen through the cracks of the cataloging process. The reports were originally sent to GPO between October and December 2010.
This month was a great one for cataloging lost documents. Of the 39 reported documents posted by us, 17 (44%) have been cataloged and in the Catalog of Government Publications (CGP) as of this writing. See these records for yourself by visiting lostdocs.freegovinfo.info/category/found/ and looking at the postings with December 2010 dates. We are appreciative of these new records.
From December, 16 items remain listed as “fugitive documents”, with four others remain listed as “pending”, where GPO has indicated an item will be cataloged, but no public record in the CGP is available.
You can view the pending items lostdocs.freegovinfo.info/category/pending/ and looking at the postings with December 2010 dates. The fugitive items are available at http://lostdocs.freegovinfo.info/category/lost/.
Two documents reported to GPO appeared to already have public CGP records and we classed them as “false positives.”
Please remember that our listing of “fugitive documents” reports is only as complete as you make it, since GPO does not yet publish any statistics we’re aware of on fugitive documents/document discovery.
APPEAL
If you like the concept of a public listing of fugitive documents reported to GPO, there are a number of easy ways to help us:
- If you report a fugitive document to GPO, send your e-mailed receipt to lostdocs@freegovinfo.info. We welcome any item reported to GPO in the past month. It is best if you can send us the receipt the same day you get it from GPO. Some e-mail programs will support auto-forwarding. If so, please consider autoforwarding items where the subject contains “lostdocs submission.”
- Visit the blog at lostdocs.freegovinfo.info and comment on the listed items. Comments can include — Did your library receive the item? Did you find it in the CGP? Do you think the item is out of scope for the CGP? Did you report the item as well and so on.
- Post the blog link to your website or share it on Facebook, Twitter, or other social media.
- Subscribe to the blog feed at lostdocs.freegovinfo.info/feed/
or better yet incorporate the feed into your website or blog.
Lostdocs Spreadsheet of Fugitives Cataloged by GPO Now Available
In the past year or so that we have been tracking lost docs/document discovery reports, we’ve been made aware of 67 publications that appear to have been cataloged by the Government Printing Office in response to a lost docs report. We’ve created a spreadsheet of documents with the date reported and the date of the CGP catalog record. We have now made this spreadsheet public at https://spreadsheets.google.com/ccc?key=0AjA1ChZ8rDu5dGw0VllsRHpqSk1HcXctM1dMQVlBMWc&hl=en and will keep it up to date.
A few cautions in using data from this spreadsheet:
1) This is probably not the full list of items cataloged in response to lost docs reports. We check the cataloging status of documents the month after they are posted. This catches some, but not all items eventually cataloged. Ideally we’d have someone run the entire list of fugitive and pending documents through the CGP once a aweek, but we don’t have staffing for that. If you’d like like to volunteer, send a note to dnlcornwall AT alaska DOT net.
2) We have no way of knowing for sure that a given item was cataloged in response to a specific report.
3) Although the spreadsheet offers an average and median number of days to catalog a document, those figures are only for the publications on the spreadsheet. Since we don’t get notified of all the documents reported as fugitive to GPO nor all of our reports that eventually get cataloged, we can’t come up with an actual solid figure for how long it takes GPO to acquire and catalog items. Our sample of 67 as of 12/4/2010 may or may not be representative.
But at least it’s a place to start until GPO starts publishing their own fugitive document/document discovery statistics.
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