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I thought I’d just share this here as no doubt other govinfo librarians have had similar experiences. When I say “day” it should really be “several months” because what started out as a simple ILL request grew into a several month email trail.
A researcher asked the library to do an Interlibrary loan request for a 1966 USGS report: Navigation channel improvement of the Alto Parana River, Argentina and Paraguay: peaceful uses for nuclear explosives. (Who says govt documents are boring?! This one was about using nuclear explosives to excavate river channels. Crazy, yes, but not boring!! Govt documents have much fodder for works of fiction but don’t get me started about the US Life Saving Service :-)) However, our ILL staff (normally *amazing* at digging out old/obscure/out-of-print materials for our patrons!) couldn’t find this one and so asked me for help.
After perusing the Monthly Catalog and much trolling of government tech report sites like National Technical Reports Library (NTRL), Defense Technical Information Center (DTIC), and the Technical Report Archive and Image Library (TRAIL), I finally came across a catalog record for it in the US Army Corps of Engineers’ Engineer Research and Development Center (ERDC) Library.
A friend reminded me today about this story from 2016 which was a Finalist for 2016 Golden Padlock award given each year by the group Investigative Reporters and Editors (IRE) “celebrating” the most secretive government agency or individual in the United States. that year, there were some real doozies. But I think the winner hands down was the US Department of Defense charging a $660 million fee to fulfill a FOIA request because the request would require 15 million labor hours (more than 1,712 years for one person)! MuckRock has the rest of the story.
There’s a lot to unpack there, so let’s break it down, bottom to top.
- The $660 million fee estimate is nearly 500 times our previous record, and will likely hold that dubious title for quite some time.
- 15 million labor hours breaks down into 625,000 days, or a little over 1,712 years. So assuming one DoD employee started working on this nonstop tomorrow, they’d finish somewhere in the summer of 3728. To put that in perspective, if they started on year zero, by the time they were done, they’d only have to wait 20 years to hand off the work to an infant George Washington for safekeeping.
- Finally, the idea that DoD can’t search their digitized contracts – therefore creating the need for the labor and associated cost – is problematic for a couple reasons. First, here at MuckRock, we know a thing or two about scans of paper copies, and running those through even a rudimentary OCR is pretty simple. The fact that they’re allegedly not doing that somewhat defeats the purpose of digitized archives. Second, there’s got to be a better way to preform this search than a brute force look through all their contracts.
[August 9, 2018 update] Thank you Meg Phillips, NARA’s External Affairs Liaison, for contacting me and offering additional information and context. Meg notes that “No agency may dispose of records without written authorization from the Archivist of the United States in the form of approval of the records retention schedule. That is what is going on with ICE – ICE submitted a schedule, NARA requested public comment, which it has gotten, and NARA is now working with ICE to revise the schedule.”
Because of the public interest in the ICE schedule, Archivist David Ferriero recently blogged about where NARA’s process is at, and also wrote a response to the AHA letter dated August 1, 2018 (available as a PDF).
Good on the American Historical Association for writing a letter to Archivist of the US David Ferriero to complain about the imminent destruction of records by the US Border Patrol and Immigration and Customs Enforcement (ICE). Most people do not realize that executive branch agencies get to define what constitutes a “record” and its own records schedule of what ultimately gets sent to the National Archives for preservation. NARA only offers guidance to executive agencies, they do not tell executive agencies what to preserve.
U.S. historians are rallying to stop federal immigration agencies from destroying records of their treatment towards immigrants.
In a letter addressed to the National Archives and Records Administration (NARA), which instructs federal agencies on how to maintain their records, the American Historical Association has demanded that the regulatory body shut down any “threats to the preservation of records relating to the treatment of immigrants by the U.S. Border Patrol and Immigration and Customs Enforcement (ICE).”
The letter, signed by AHA Executive Director James Grossman, comes after it was revealed that ICE had sought permission from NARA to begin destroying years’ worth of data, including information on reports of sexual abuse, solitary confinement and in-custody deaths.
The National Security Archive at George Washington University announced today that a federal judge is allowing the Secret Service to hide the White House visitor logs that contain 5.99 million records. Such records were routinely released by the Obama administration. When the Trump administration did not release its own records, NSA filed a FOIA lawsuit.
During the lawsuit the Secret Service admitted that it maintains no records of the president’s visitors at Mar-a-Lago and other Trump properties.
- Breaking News: Judge Lets Secret Service Hide White House Visitor Logs. National Security Archive, George Washington University. (July 27, 2018)
“Our suit gave the court a chance to address the transparency deficit in the Trump White House, but the court ducked,” said Archive director Tom Blanton. “Letting the Secret Service hide their records of everyone who lobbies the President is the opposite of what the Freedom of Information Act holds as American law and American values.”
The Preservation of Electronic Government Information (PEGI) Project (of which I’m a board member) just submitted comments to the Department of Commerce concerning “Leveraging Data as a Strategic Asset Phase 1 Comments” [Docket Number USBC-2018-0011 (Federal Register)]. This is just the first round of requests for comments, with other comment periods coming up in October, 2018, January, 2019, and April, 2019.
1. BEST PRACTICES FOR ENTERPRISE DATA GOVERNANCE
In establishing governance practices for strategically managing Federal data, an advisory board should be established to make recommendations for data management and stewardship, with substantial representation from academic and non-profit communities. These communities act on behalf of the broad public interest in Federal data investments, and can advise on how Federal data stewards can responsibly leverage emerging best practices for data lifecycle management. For example, the Open Government Data Principles (https://public.resource.org/8_principles.html) developed by public advocates in 2007 articulate a public-first approach to government data to ensure that the investment in these resources is fully realized.
In general, data management practices should incorporate a lifecycle evaluation process that articulates immediate, short-term, and long-term actions, incorporating strategies that address data discoverability, accessibility, usability, and preservation. We note that the FAIR Principles (https://www.go-fair.org/fair-principles/) are in widespread adoption as guidance for responsible data lifecycle management, and propose that Federal data governance strategies seek to address these principles.
Integration with Federal information policy is essential for aligning Federal data practices with public information dissemination practices. To that end, Office of Management & Budget policies, including Circular A-130, should be amended to address public information lifecycle management, including data management, for all information dissemination products.