Congratulation to GPO for getting govinfo.gov certified as a Trusted Digital Repository! This is an important step for ensuring long term preservation and access to the contents of the GPO digital repository. The Government Publishing Office (GPO) announced today that it has received this certification.
(For those unfamiliar with certification, check out the “core criteria for digital preservation repositories” that four preservation organizations wrote in 2007. These are a consensus guide auditing and certifying repositories and will give you a general idea of the concepts of certification.)
PTAB used the international standard known as ISO 16363, Audit And Certification Of Trustworthy Digital Repositories. This is the newest and official version of the standard also known as OAIS ("The Reference Model for an Open Archival Information System"). (The standard is available for free from CCSDS and for a fee from the International Organization for Standards ISO.)
PTAB is accredited by the National Accreditation Board for Certification Bodies of India (NABCB) to conduct ISO 16363 audits worldwide utilizing ISO standard 17021 (Requirements for bodies providing audit and certification of management systems) (freely available from CCSDS).
PTAB uses a two stage ISO 16919/17021 audit process.
Waiting for details…
As 2018 ends, it is time to start setting the agenda for the FDLP for 2019. This year has a lot of potential despite (or because of) the failure of Title 44 reform, the shutdown of the government, and the general political gridlock of Congress.
2018: The Year of "Modernizing"
Gary Price at InfoDocket provides a very fine list of documents and other links that provide context for this week’s hearings for Brett M. Kavanaugh, the Senate Judiciary Committee Hearing for Supreme Court.
The Federal Research Division of the Library of Congress conducted a survey for GPO and its report is now available.
- Disseminating and Preserving Digital Public Information Products Created by the U.S. Federal Government: A Case Study Report. Library of Congress. Federal Research Division. (Prepared under an Interagency Agreement with the Library Services and Content Management Directorate, U.S. Government Publishing Office). Washington, DC: Federal Research Division, Library of Congress, August 2018.
Although FRD only interviewed 12 agencies, the report is packed with interesting tables and facts and references. It should be required reading for government information professionals.
The findings with regard to disseminating public information will not surprise you, but they do document what we know:
Government "publishing" no longer provides a linear path from a central agency communications office to GPO to FDLP libraries.
Despite statutory mandates and Federal information policies, fugitive documents are a huge problem, with FDLP missing 50 to 85 per cent of them.
Agencies indicated they have limited knowledge of the Title 44’s applicability to providing digital information to GPO and FDLP.
That leads to one finding that is a doozy:
- GPO’s reporting mechanism for digital content, the Document Discovery submission form, relies on voluntary manual entry — a method that is not easily scalable and lacks accountability.
With regards to preservation:
Several agencies reported submitting static copies of the agency website to NARA. But the report notes that this does not meet the requirements established by Title 44 of the U.S. Code to make their publications accessible to the public and the FDLP on a permanent basis.
Most of the agencies maintain an online archive of older website content but each agency uses its own approach to this. "Some retain older content on the main website, some designate a separate archival page for older content from across the agency, and some maintain multiple archives for different types of content. Each agency also applies its own standard for how far back in time the archives go. Some retain decades-old content, while others retain content from only the past few years."
GPO has used the subscription-based web harvesting tool Archive-It since 2011 to capture, catalog, and provide access to the Federal digital landscape, including websites, blogs, and social media feeds. The FDLP Web Archive holds approximately 145 agency collections, encompassing 1,600 websites.
- 1,316 top-level.gov domains.
- 2,297 two-level .gov
- 627,478 three-level .gov domains.
- 203 two-level .mil domains
- 181,244 three-level .mil domains.
- 6,000 websites containing 32 million webpages and a total of 12 terabytes of data.
- 265,000 datasets
Compare this to the report’s enumeration of the extent of government web presence:
The report recommends that GPO continue — and “where possible” — expand its direct outreach to agencies. Some other recommendations:
GPO should consider developing an automated or semi-automated notification system for Federal agency product releases to replace its manual Document Discovery submission form.
OMB should release "a detailed memorandum on the FDLP provisions in Title 44." It also notes that "The OSTP memorandum on federally funded research might be considered an appropriate model for such a directive."
Although the report was not designed to recommend actions by FDLP libraries, it does provide some information that could help FDLP direct its activities.
Concentrate on Designated Communities. The report reminds us also that "agencies serve the information needs of specialized audiences" as well as the general public and "tailor many of their products to customers in specific fields or sectors of the U.S. economy, including financial and industry analysts; lawyers; medical professionals; scientists; publishers, academic educators and researchers; and natural resources managers." As FDLP libraries develop their own digital collections, they could focus on specific communities based on subject, discipline, and how they use information. Libraries could build collections of such information from many agencies making the information easier for the communities to discover, identify, and use the information they need. Concentration on Designated Communities also helps libraries identify OAIS-compliant preservation plans.
Work with agencies. Librarians who have good contacts with agencies should promote GPO and FDLP to those agencies to help GPO’s outreach program.
Lobby for Legislation and Policies. Librarians should lobby for the best possible version of a revised Title 44 and for changes to OMB A-130 that will require agencies to provide digital information to GPO and FDLP.
(For more on these actions, see our recent post: Preserving What’s Gone — The Healthcare Guidelines Case.)
The National Security Archive at George Washington University announced today that a federal judge is allowing the Secret Service to hide the White House visitor logs that contain 5.99 million records. Such records were routinely released by the Obama administration. When the Trump administration did not release its own records, NSA filed a FOIA lawsuit.
During the lawsuit the Secret Service admitted that it maintains no records of the president’s visitors at Mar-a-Lago and other Trump properties.
- Breaking News: Judge Lets Secret Service Hide White House Visitor Logs. National Security Archive, George Washington University. (July 27, 2018)
“Our suit gave the court a chance to address the transparency deficit in the Trump White House, but the court ducked,” said Archive director Tom Blanton. “Letting the Secret Service hide their records of everyone who lobbies the President is the opposite of what the Freedom of Information Act holds as American law and American values.”