“although the exact number of USDA publications could not be determined, the amount would be a small percentage because GPO focuses most of its efforts on congressional publications.”
We just came across this recent report of the GPO Inspector General (IG) called “Additional Information Needed for Ensuring Availability of Government Information Through the Federal Depository Library Program” (archived copy). Though this report was published the week before the recent Fall ’17 Depository Library Conference, it was not mentioned at all at conference, though there was information within the report which would have been incredibly useful for the Title 44 discussion held over the bulk of the first 2 days of conference.
There were some positives mentioned in the report. For example, I hadn’t known that GPO and the Library of Congress are currently working on a project to develop new strategies for increasing discovery and access to Government information across federal agencies. the project’s goals are to identify “top-level agency stakeholders in agency publishing,” make agencies aware of their Title 44 responsibilities and work on preservation policies for agency publications and especially born-digital materials.
Additionally, according to GPO, the approach it takes in finding agency publications is a “proactive” one. In general, the approach consists of: 1) providing a web presence and means for agencies to notify GPO of published documents; 2) directly contacting agency representatives, 3) reaching out to agency customers, and 4) web harvesting.
- “Some” Agencies Did Not Provide List of Publications to GPO, as Required (my quotes, the report did not specify a number.)
- GPO Policies and Procedures Need to be Detailed to Support Program Goals
- Strengthening Processes that Capture Government Publications
Although the GPO Inspector General “consider[s] management’s comments responsive to the three recommendations, which are considered resolved but will remain open until implementation of the proposed corrective actions,” we’re disturbed by some of the IG’s findings, especially in regard to the seeming nonchalance of GPO toward executive agency fugitive documents in general and the USDA in particular.
Though GPO has a supposedly “proactive” approach to capturing government publications, it seems that an inordinately large amount of executive publications are not made available to the FDLP, or otherwise collected, described or preserved (see the IG report’s analysis of USDA). Their Web harvesting program only has 6 Web archived USDA publications. And their outreach to agency customers is woefully inadequate as it seems from this report that very few agencies — or even the federal librarians working in those agencies! — are aware of their Title requirements, OMB Circular No. A-130, and other governing compliance requirements, have been contacted by GPO staff or even know that GPO exists. Case in point, on page 10 of the report, the Chief Collection Development Librarian for the U.S. National Agricultural Library had “identified and provided OIG with a list of 3,299 publications he believed should be included in the FDLP. The Librarian told us the information was not provided to GPO and that GPO had not contacted the Library for a list of issued publications.”
On a side — equally disturbing — note, we also found that a) none of the GPO IG’s investigation outcomes and only a very small percentage of the audits are available online; b) only the GPO IG’s semiannual reports to Congress are available on the new Oversight.gov site whose tagline is “all federal Inspector General reports in one place;” and c) even more worrying, NONE of them are cataloged in the CGP though they are hosted on GPO’s Website and presumably are within the scope of the FDLP. It seems like a no-brainer for ALL GPO IG REPORTS to be hosted on govinfo.gov in the GPO Collection.
We hope that GPO will be taking all necessary steps to implement the proposed corrective actions laid out by the IG. We will be sending this post and the IG report to Depository Library Council in the hopes that DLC can stress to GPO the ongoing importance of both digital and physical collection development activities to libraries and the public.
“Congress established the Federal Depository Library Program (FDLP) to provide free public access to Federal Government information. Creation, distribution, retention, and preservation of information has evolved from a simple tangible, paper-based process to now include digital processes managed primarily through various information technologies. Regardless of format, FDLP publications must conform to the definition of Government publications as defined in section 1902, title 44 of the United States Code (44 U.S.C. § 1901), GPO policy, and the Office of Management and Budget (OMB) Circular A-130, that is, generally all published Federal information products, regardless of format or medium, that are of public interest or educational value or produced using Federal funds.
The transition to digital information raises a number of issues resulting in more diverse responsibilities for GPO. In that context, the Office of Inspector General (OIG) conducted a review to determine the steps GPO took for ensuring information developed at the expense of taxpayers was made available to the public through the FDLP. To address our objective, in general, we tested compliance with select sections of Title 44, reviewed program goals and achievements, and tested processes used to capture Government publications at a select agency—the U.S. Department of Agriculture (USDA).”
GPO Director Davita Vance-Cooks is leaving GPO for the private sector. Congratulations to Ms Vance-Cooks. The first African-American and first woman to lead the agency, she did so ably for 6 years.
While this shouldn’t be a surprise — GPO directors (nee “public printers”) are political appointees named by Presidents after all — the timing of this announcement is perhaps problematic given that the community is in the midst of discussions and possible legislation to change Title 44 of the US code, impacting both FDLP libraries and the operations and funding of GPO itself.
With that context in mind, the position of GPO director is extremely important in helping to drive positive legislative change while mitigating the possible negatives that always come out in the legislative process. The current GPO policies that are supportive of FDLP could literally change overnight with a different director. This makes the Title 44 negotiations all the more critical as the code is the force of law which tells GPO what they can and can’t do. So it’s important to keep the momentum going and get good policy into Title 44; and not just Chapter 19, but ALL of the chapters which have implications for GPO budgets and ability to continue to maintain FDLP activities.
The naming of Jim Bradley — a good ally to the FDLP program! — as acting director will hopefully ease the transition. And, since he’s been active in the title 44 debate, GPO and the FDLP hopefully won’t miss a beat.
The U.S. Government Publishing Office (GPO) Director Davita Vance-Cooks has announced her departure from Federal service to accept a job in the private sector. By law, GPO Deputy Director Jim Bradley assumes the duties of Acting GPO Director until a replacement is appointed.
Vance-Cooks was nominated by President Obama and confirmed by the Senate in 2013 to be the 27th Public Printer of the United States. Prior to confirmation, she served as Acting Public Printer for 19 months. A seasoned business executive with more than 35 years of private sector and Federal management experience, she was the first woman and the first African-American to lead the agency.
It is time for the biennial survey of FDLP libraries and, therefore, a good time to review “digital deposit.”
Digital deposit is a very simple concept: It simply means that GPO should treat digital and non-digital government information the same way. In so doing, GPO would allow FDLP libraries to select digital government information and GPO would deposit that digital information with the library. Libraries could then build their own digital collections and provide their own digital services for those collections. This is completely different from GPO’s definition of “online depositories” that point to, but do not have, digital files. In the digital deposit scenario, libraries would continue to be depositories regardless of format. 
Over the last twelve years, GPO has asked questions on the the biennial surveys that reveal meaningful FDLP library interest in digital deposit. GPO did not ask the same question on every survey and this makes it difficult to compare results over time. In spite of this, the responses from the FDLP community were remarkably consistent.
For example, when asked (in various ways) if libraries were interested in receiving files via digital deposit, hundreds of FDLP libraries consistently said they were interested: 394 in 2005, 453 in 2007, 416 in 2009, and 300 in 2015. (See the Appendix, below, for the details of all the numbers quoted in this post.)
Document of the day — perhaps of the decade!! Thanks MuckRock!
In 1984, the Central Intelligence Agency (CIA) sent a psychic back in time to talk to Martians. This is not code language. The CIA sent psychics back in time to talk to Martians because the CIA had time-traveling spacefaring psychics. Nothing else we could say would make more sense given what the CIA had and did.