fdlp

Guide of the Week: Housing

Housing has been an issue both this year in general and as an election issue. So this week I'm highlighting another Bert Chapman guide that he allowed the ALA GODORT Handout Exchange Wiki to link to:

* Housing (Bert Chapman, Purdue University, 2001) Last updated 6/18/2008

In his introduction, Bert notes:

Housing affects our lives in many ways. We buy and sell homes, rent apartments, and invest in residential and commercial properties. Government agencies produce many publications on various aspects of housing. These publications can be found in various Purdue Libraries with the HSSE and MEL libraries having the largest collections. Examples of Library Catalog subject headings you can use to search for government documents on housing include:

  • Government Sale of Real Property United States
  • Home Ownership United States
  • Housing Policy United States
  • Housing Surveys United States
  • Rental Housing Law and Legislation United States

He then identifies a number of resources including:

Check out the rest of the guide. Then see what other topics are available. And if you are a documents librarian with a guide, please add your guide to the wiki!

Guide of the Week: History

I had a pretty humble beginning in government documents. In June 1993, I began work as a documents clerk at the University of Texas at San Antonio (UTSA). UTSA was enlightened enough to send a paraprofessional to the local government documents users group. It was there that I first met Kathy Amen, the author of today's ALA GODORT Handout Exchange guide and someone I consider to be both a mentor and friend even though we don't keep in great touch.

Kathy's Guide:

Government Information in the Study of History (Kathy Amen, St. Mary's University, 2003)

makes it's purpose clear with this intro statement:

This set of guides has 2 purposes:

* to identify historically significant materials in the Blume Library documents collection, housed on the main floor of the Library
* to provide convenient access to government (and related) web sites of interest to the historian and history students

Therefore, each of the guide's sections is subdivided into

* annotated listings of the Library's print holdings (with online versions noted if they are available)
* major web-based resources
* references to relevant links in our Government Information on the Web Subject Index, as an aid to finding more detailed online information.

Those guide sections would be: General, Archaeology, Archives, Area Studies, Biography, Institutions, Military, Places, Science/Technology, Social/Labor, and Sources. In addition to browsing these pages, a search is available.

Some of the many resources that Kathy identifies in the area of history are:

  • Honor Bound: The History of American Prisoners of War in Southeast Asia, 1961-1973 (D 1.2:H 75/3). This volume draws upon research in official records, published literature and interviews with former POW's to chart the history of those taken prisoner during the Vietnam conflict.
  • Built in America: Historic American Buildings Survey/Historic American Engineering Record. This collection, part of the Library of Congress' American Memory project, "document achievements in architecture, engineering, and design in the United States and its territories through a comprehensive range of building types and engineering technologies." The website includes drawings, photographs, narrative descriptions, etc. You may search by keyword or browse by subject or location.
  • Bibliography of the History of Medicine. (HE 20.3615:). Annual. 1964-1993. Covers articles, monographs, and conference proceedings world-wide. One section contains references to biographical information on the medical histories of famous persons, medical aspects of artistic works, and biographies of those in health related professions. A second section indexes references by subject, subdivided, where appropriate, by geographical or chronological headings. There is a detailed contents list of subject headings which includes cross references.
  • Famous American Trials. Many, though not all, of the trials covered on this site developed by a law professor at the University of Missouri-Kansas City were held in the U.S. Information given includes links to official documents, background and analytical studies, contemporary and later reactions, maps, photographs and other illustrations as relevant.
  • Guide to the Research Collections of Former Members of the U.S. House of Representatives, 1789-1987. ( Y 1.1/2:13872). Identifies repositories of papers, oral history tapes and tape transcripts.

Check out the rest of the guide. I know I say this in every entry, but it is particularly true here. Kathy's guide is extensive and has many subtopics, so you really need to browse it awhile to get a sense of what's available.

Once you're done, take a break. Then see what other topics are available. And if you are a documents librarian with a guide, please add your guide to the wiki!

Guide of the Week: Gerontology (Aging)

According to the Census Bureau, by 2030 one in five Americans, including me, will be 65 or older. It's never too early to prepare for old age, it seems like a good time to highlight this guide linked from the ALA GODORT Handout Exchange:

Selected Bibliography of Gerontology Resources in the Social Work Library, with Selected Web Resources (Sally Haines Lawler, University of Michigan, 2003) Last updated 9/26/2006

The scope note (introduction) to the guide emphasizes that this list is not comprehensive and that people should contact library staff for additional resources. While not comprehensive, the guide is pretty extensive with lists of books, journals, databases, web sites and more. A too brief sample of what's available includes:

  • Andersson, L. (Ed.). (2002). Cultural gerontology. Westport, Conn.: Auburn House. HQ 1061 .C7931 2002
  • Birren, J.E. (2001). Telling the stories of life through guided autobiography groups. Baltimore: Johns Hopkins University Press. RC 953.8 .R43 B5751 2001
  • American Journal of Orthopsychiatry. Albany, NY: American Orthopsychiatric Association

    * Full text available only to U-M students; available on campus at Social Work Library (1988-present), Shapiro Undergraduate Library (1980-present)
    * Indexed in: AGELINE, Psychological Abstracts, Social Sciences Citation Index, Social Work Abstracts, Sociological Abstracts

  • AGELINE

    Conduct a subject search for gerontology. Also try subject searches for social gerontology, geropsychology, psychological aging, biological aging, successful aging, older adults, old old, and young old. Try to be as specific as possible in this database, as it covers aging and older adults, in particular the social, psychological, economic, policy and health care aspects. For additional information, see the Social Work Library's guide "How to Search CSA Illumina."

  • http://www.americangeriatrices.org/ American Geriatrics Society.

Aside from the extensive list of resources, the guide also offers a number of search terms to use when searching gerontology issues in library catalogs. Some of the terms offered are: Aged offenders, Frail elderly, Hospice care, Rural aged, and Terminal care.

Check out the rest of the guide. Then see what other topics are available. And if you are a documents librarian with a guide, please add your guide to the wiki!

Guide of the Week: Energy

Since energy policy has been in the news most of this year, it seems like a good time to highlight this guide from the ALA GODORT Handout Exchange:

Energy (Ed Herman, University of Buffalo, 2007)

Ed has produced an annotated listing of web resources to these aspects of energy:

  • National Policy Issues
  • US Statistics
  • Technical Information
  • Nuclear Energy
  • New York State
  • International Data
  • Additional Information

Some of the specific resources he includes are:

  • The Energy Source (U.S. Congress. Senate Committee on Energy and Natural Resources)
    http://energy.senate.gov/
    The hearings and news room sections are the most informative parts of this site. These abbreviated hearings reproduce testimonies of witnesses before the full committee and the subcommittees, but exclude dialogs among the witnesses and the Committee members. The Business and Government Documents Reference Center maintains the complete hearings in paper format. The news room includes two sets of press releases issued by the Committee Chair and the ranking minority member.

  • States (U.S. Department of Energy. Energy Information Administration)
    http://www.eia.doe.gov/emeu/states/_seds.html
    Presents energy statistics pertaining to the 50 states.

  • Building Energy Codes (U.S. Department of Energy. Office of Energy Efficiency and Renewable Energy)
    http://www.energycodes.gov/
    Attempts to promote improved energy codes for buildings by working with government agencies, national code organizations, and industry. It also hopes to develop and distribute compliance tools; and provide financial and technical assistance to states.

  • Nuclear Power Information Tracker (Union of Concerned Scientists (UCS))
    http://www.ucsusa.org/clean_energy/nuclear_safety/reactor-map/embedded-flash-map.html
    Select power plants from a map or a list to view a brief box that describes safety issues and a detailed statement that cites the reactor's owners, locations, populations within a 10-mile radius, and safety issues. Links lead to more detailed documentation.

  • International Energy Annual (U.S. Department of Energy. Energy Information Administration)
    http://www.eia.doe.gov/emeu/iea/contents.html
    Provides information and trends on world energy production and consumption for petroleum; natural gas; coal; and electricity. Statistics measuring population and GDP put the data in context. View information in PDF format or download Excel files that offer longer time series.

Check out the rest of the guide. Then see what other topics are available. And if you are a documents librarian with a guide, please add your guide to the wiki!

Not the impact I hoped for

My apologies for anyone who relied on my post "Catloging Gets Results in Alaska." Revised data has forced me to retract my claim. Please see details at http://freegovinfo.info/node/1940.

But don't be afraid to share information and new ideas. Sometimes we're going to be wrong. That's just the nature of the game. But we as a community are stronger when we share information and admit our mistakes as well as celebrate our successes.

Guide of the Week: Declassified Documents

One of the harder to find classes of government documents are declassified documents. In many cases these are not within the scope of the Federal Depository Library Program, so there isn't a centralized place to find them. Sometimes they're not actual publications, but stuff like memos, celebrity FBI files and the like. If you're researching public policy, especially national security, stuff that might be helpful might be declassified or subject to declassification under the Freedom of Information Act (FOIA). But before you start filing that FOIA request, check out today's Guide of the Week from the ALA GODORT Handout Exchange, because what you want might already be out there:

Declassified Government Documents (UC-Berkeley, 2004) CC Last updated 9/15/2006

I really like how this guide starts out. Because the Berkeley librarians understand that declassified documents are a misty topic to most people, they start with an introduction:

About Declassified Documents

Documents may be classified for many reasons - issues of national security or privacy. A popular misconception is that when a document is declassified, it is somehow systematically made available to the public, for example, distributed to depository libraries. This is most often not the case. Exceptions to this might be

  • a highly-publicized document is published as a part of an investigation. E.g. The Munson Report, a report from the fall of 1941 stemming from an intelligence gathering investigation on the loyalty of Japanese Americans is one of these exceptions. It was declassified and published as one of the many appendices in the Hearings held by the Joint Committee on the Investigation of the Pearl Harbor Attack in 1946.
  • a document series that is specifically published by the government for researchers (e.g. Foreign Relations of the U.S. or the Library of Congress Presidential Papers collections).

As there are no clear patterns of publication for most declassified documents, it falls to the researcher interested in a document that is declassified to research which agency created the document, who may have researched the document originally, and where it might be now. The guides and resources shown below are intended to assist the research in finding federal records that have been declassified as part of the routine declassification, as well as records that are declassified through FOIA (Freedom of Information Act) requests and other kinds of investigations.

After this intro, they have additional material about the declassification process and FOIA. Then they talk about resources including:

There are a lot more. See http://www.lib.berkeley.edu/doemoff/govinfo/federal/gov_decldoc.html for details. Then check out what other subject guides are available. And if you're a docs librarian with a handout of your own, link it to the wiki!.

FDLP Interactive Community Site

As we all know, the Federal Depository Library Program (FDLP) consists of libraries throughout the United States. While geographic separation is key to putting our Government’s information into the hands of the American people, Federal depository librarians have been at a bit of a disadvantage when it comes to connecting to their colleagues.

All that is about to change! The U.S. Government Printing Office (GPO) has developed an interactive community site that is available to Federal depository librarians.

Currently available in beta mode, I encourage the community to check out the site and provide feedback during the beta period. Located at http://community.fdlp.gov, the site offers the following features:

  • Create an online profile that includes an avatar, contact information, biography, the ability to self-identify expertise, and more. Profiles are not publicly accessible for security purposes.
  • Based on user profiles, members can search for other users. For example, you can search for all users from academic libraries in the state of Kansas who are members of ALA or all those that self-identify themselves as experts in Geography & Earth Science.
  • Create buddy lists.
  • Send private messages to users.
  • Blog about issues that are important to you and the community. Blogs can include images, links, videos, and more.
  • Comment on user blogs.
  • Create photo albums and upload images.
  • Add events to the community calendar.
  • Add links to Web resources on a variety of topics.

As part of the beta launch, users can peruse the site and provide overall feedback, but will be unable to create accounts and populate/test the interactive features listed above. Users that would like to participate in a more hands-on test can sign-up to become a beta test user. We are limiting the closed beta test to the first 30 members of the Federal depository library community that sign up. Accounts for beta testers will be created and sent on or about September 3rd. Testing will be open for two weeks.

To sign up to be a beta tester, complete this form on the FDLP Desktop. To sign up to be a beta tester and to find out more information, complete this form on the FDLP Desktop: http://www.fdlp.gov/latest/betatesters.html

More features are coming to the FDLP Desktop in the coming weeks. As part of my last blog post here at FGI, here is a taste of what is coming:

  • While blogs are great for expressing individual ideas and comments, it is not as conducive to discussion. Listservs, meanwhile, generate a lot of email in our already overwhelmed inboxes. Our next unveiling will be the FDLP Community Forum. Integrated into the FDLP Community site, thus creating a singular login, the forum will provide the community the ability to discuss a variety of issues/topics while also offering the ability to create sub-communities, search threads, bookmark threads/topics, share files, and much more!
  • Also in the works is a redesign of the FDLP Desktop. We have learned a great deal since our initial redesign and are preparing to unveil the next generation. You may notice from the list above of the features of the FDLP Community site mirror several of those on the current FDLP Desktop. The upcoming re-release of the FDLP Desktop will be for library coordinators only and will be focused on disseminating FDL Program-specific content only. Most interactive features are moving to the FDLP Community site.

Stay tuned. We have more up our sleeves as well.

Once again, thank you for the opportunity to be FGI's guest blogger. I have thoroughly enjoyed the experience and will share my thoughts here from time to time in the future.

Catalog of U.S. Government Publications Enhancements Coming

Library Services and Content Management is continually working to improve the Catalog of U.S. Government Publications and the services it provides. One of the upcoming services that we are excited about is the creation of a login page for depository libraries that will enable them to take advantage of a range of authenticated services not otherwise available. These include:

  • Selective dissemination of information. This will give depositories the ability to direct the system to send emails when resources in a particular area of interest are cataloged. Depository libraries will be able to set up notifications by item number or by SuDocs stem, for example;
  • “Save records to local pc”. Currently the options are to email records to a defined email address up to twenty at a time, or to search, retrieve, and download up to one thousand records from the CGP per session.
  • RSS feeds;
  • Retained preferences that will persist across sessions;
  • Links to FDLP-related pages including the FDLP Desktop and the Federal Depository Library Directory.

We are anticipating a demonstration of the FDLP login page at the Fall Conference and a subsequent December release of this functionality.

Also on the agenda is an enhanced Federal Depository Library Directory. We would like to ask for input from users for improvements we could make to the FDLD to enhance the user experience. Please submit suggestions through AskGPO at http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/ask.php. Use the category Federal Depository Libraries, subcategory Catalog of U.S. Government Publications, then CGP Enhancements/Suggestions.

Identifying Value in Being a Federal Depository library

As one means of seeking input for the strategic plan on the FDLP's future, I am sending a letter to each Depository Library Director this week asking them to identify the value depository designation creates at the local level for the library, its staff, and users. The letter also actively seeks success stories and anecdotes about the value of the depository to feature on the FDLP Desktop.

What are the various ways your library derives value from the FDLP? How do your users benefit by using depository resources? Do you have success stories to share or anecdotes? What are ways GPO can improve the value of the FDLP? How can GPO assist in improving the value of the depository to you, your library and community?

Promoting Your Depository Library

Ever have trouble coming up with new, cost-effective ways to promote the important services offered at your depository? Ever wonder how to reach different audiences? Ever wish there were tools to help you promote your library?

At GPO, we heard you, and recently, we took on the challenge of helping you with those difficult tasks. We recently launched the FDLP Marketing Plan, which has three main components:

  1. Tips and strategies to help depositories promote themselves to non-depository libraries.
  2. Tips and strategies to help depositories promote themselves to the general public (broken down by group).
  3. The launch of a new marketing campaign that has tools that depositories can use in their promotion efforts.

What do you think? Have any other ideas that you would like to see included that are missing? Have any unique marketing success stories? If your library has used or plans to use any of these tips and tools, would you be willing to share feedback with GPO on your successes?

GPO Forecasting the Future With FDLP Partners

In administering the Federal Depository Library Program (FDLP) in partnership with Federal depository libraries, GPO relies heavily upon Title 44 of the United States Code, GPO's A Strategic Vision for the 21st Century (PDF) document, the Depository Library Council document Knowledge Will Forever Govern (PDF), along with policy documents, whitepapers, and of course feedback from our FDLP partners.

At the Spring Depository Library Council Meeting in Kansas City, Missouri, GPO had a session on Shaping and Transforming the Future of the FDLP. A deliverable from this session is that we are preparing a draft Strategic Plan for the next Federal Depository Library Conference and Fall Depository Library Council Meeting.

I am very interested in your thoughts on additional sources of information GPO should consider as we prepare this document, thinking 10 or more years out into the future, and the impact of potential technology changes. As an example, if you have not seen The Elon University/Pew Internet Project site Imagining the Internet: A History and Forecast is worth reading. Of particular note is the Forward 150, Back 150 section.

Guide of the Week: Federal Budget Process

There are few things more complicated than the US federal budget process. This week's guide:

U.S. Government Documents: The Budget Process (Jerry Breeze, Columbia University, 1999) Last Updated sometime in 2008

Can help you untangle the fiscal knots that is the United States Budget. This selective guide points to information about the current budget, including state by state budget impacts as well as historical data and background materials.

This guide also has a federal budget calendar which can help you see when different budget publications becomes available. Finally, Jerry provides a section on News and Commentary which draws from non-governmental sources.

The next time you are faced with a concerned citizen or a student writing about an aspect of the US budget, point them to this guide. Then see what else is available from the Handout Exchange. Don't see the subject you're looking for? If you're a documents librarian why not research the subject yourself, put a guide together and link that to the Exchange? Or build a guide on the Exchange wiki itself?

Cataloging Didn't Get Results in Alaska

Update: September 4, 2008

It breaks my heart and embarrasses me to do this, but I've discovered that the circulation figures I used for the post below were flawed. Specifically, the reports I consulted treated internal processing as a checkout.

Once we recalculated our circ stats to only include transactions involving real patrons and ILL transactions, we found that our document circulation has been relatively low and flat for the last five years. No visible bump from cataloging the collection.

Is this the end of the story? I doubt it. First, we only completed the retro project this year, so a number of documents haven't been available in the catalog for too long. Second, staff are now in a better place to identify and promote federal documents then we were last year. This may make higher circulation possible. But I don't know. I'll get back to you.

- Daniel

======Original Post==========
At the Alaska State Library, we recently completed a barcoding project which finally let us put all of our manual shelflist items into our catalog for our patrons to find. This also meant that our holdings went onto Open WorldCat for others to find.

I'm happy to report that we've had a 7% increase in checkouts of federal documents compared to the previous fiscal year. I'm sure the cataloging project was responsible because the rate of increase for documents checkouts outperformed other parts of the collection.

Since the project was only completed in the fiscal year that ended on June 30th, I expect to see more growth in documents checkouts in the coming year.

There are many ways to make open a tangible collection to the world. Good cataloging is a start!

Guide of the Week: Agriculture

Last week we introduced the ALA GODORT Handout Exchange Wiki, a set of resource guides created by documents librarians for the larger community of government information users. Last week I forgot to mention that the committee that maintains the guides are actively seeking new additions as stated on their website:

The goal of this GODORT Education Committee project is to gather into one place the many tools available to government information librarians to assist in the successful management of electronic government information and in building advocacy skills to promote access to this information.

Please feel free to add your handouts, guides, and tutorials to the Exchange to assist your government information colleagues. We don't need to reinvent the wheel. We can provide templates for one another to save time, share models, and work smarter.

With that bit of housekeeping out of the way, we come to this week's highlight:

Government Documents on Agriculture (Bert Chapman, Purdue University, 1999) Last modified 1/29/2008

Bert Chapman has produced a large number of guides to government information. And all of them are quite good. He generally starts his guide as he does here with an introductory paragraph that includes useful catalog subject headings:

The U.S. Government produces voluminous information on agriculture. This information covers material as diverse as gardening advice, crop insurance, rice production, soils of individual U.S. counties, wheat export statistics, and laws. Purdue Libraries have many government publications on agriculture with most of these being in the HSSE, LIFE, and MEL Libraries. Useful subject headings to search the Library Catalog for government information on agriculture include

Agriculture and State--United States
Agricultural Laws and Legislation--United States
Agricultural Price Supports--United States
Crop Insurance
Peanuts
Poultry Industry
Wheat Trade--United States

In addition to listing basic resources such as:

He also points out agencies likely to have agricultural related publications at various levels of government:

This guide highlights an important feature of librarian expertise -- the ability to pull together information sources on a topic from multiple levels of government in a meaningful way. So if you're interested in Agriculture from Indiana to Argentina, check out the rest of this guide. Then see what else is available.

GPO's draft regional libraries report and FGI comments

A few weeks ago, the Government Printing Office released their draft report entitled, Regional Depository Libraries in the 21st Century: A Time for Change? and asked for comments until June 30. I'm not sure how many comments they received, but wanted to publish comments we submitted. Lynne Bradley, Director American Library Association Washington Office, DID submit comments that were endorsed by the Association of College & Research Libraries (ACRL), the Association for Library Collections & Technical Services (ALCTS), and the Government Documents Roundtable (GODORT). GODORT republished Ms. Bradley's letter on their wiki.

While we are in general agreement with ALA's letter calling for increased flexibility of Title 44 (*not* wholesale changes in the title) and increased appropriations for GPO initiatives and "regional depository libraries to help offset the costs of storing and preserving government property," our comments deal with the more philosophical issues embedded in the draft report. Please let us know what you think.

I. Delete from the report all uses of the adjective "legacy" when referring to collections. The use of the word "legacy" as an adjective comes from computer science and is used to indicate things that are "outdated" and "undesirable." When the report uses the phrase "legacy collections" it implies that it is referring to unwanted and outdated collections. (The report uses "legacy" as an adjective in only one other context: in its reference to sections 1911 and 1912 of Title 44 USC as "Legacy Sections" -- apparently in order to define these section as out of date and undesirable.) Thus, the use of the phrase "legacy collections" is either inaccurate and misleading, or imprecise.

In its place GPO should use phrases that accurately describe the collections it wishes to discuss. For example, in place of "legacy collections" the report could uses phrases such as "collections without adequate bibliographic records" or "collections of print materials" or "collections without digital equivalents" or other phrases that accurately describe the collections GPO is referring to.

If GPO does wish to refer to unwanted out of date materials it should describe them that way explicitly rather than use the term "legacy."

II. The report should more explicitly and accurately address the difference between roles and responsibilities that are legally mandated and those that have been assumed without a legal mandate.

Specifically, we object to the following sentences of the report (Section V.B. pages 16-17) that gloss over these differences. (These sentences refer to Public Law 103-40, The Government Printing Office Electronic Information Access Enhancement Act of 1993.)

The implementation of the GPO Access Act ushered GPO into the online age and accelerated the paradigm shift in the FDLP that changed GPO’s relationship with depository libraries. Regional depositories have the responsibility for permanent public access in the tangible publication environment. In the online information environment GPO has assumed primary responsibility for ensuring content and permanent public access. [emphasis added]

We suggest the following wording instead:

While the GPO Access Act specifically required GPO to "provide a system of online access" and to "operate an electronic storage facility for Federal electronic information," it did not specify any change in the roles of the depository libraries. It added new roles for GPO, but did not reduce, alter, or delete the roles of depository libraries.

Since 1993, Congress has consistently provided funds to GPO for the "distribution" of government publications to designated depository libraries. This wording was carefully chosen. In 2000 the House attempted to substitute the wording "on-line access" for "distribution," but that language was rejected.

Nevertheless, GPO has chosen to implement this law in a way that is shifting the relationship between GPO and depository libraries. GPO has chosen to assume responsibility for permanent public access to digital materials and has chosen not to offer digital deposit as an option to FDLP libraries.

This has resulted in a paradigm shift in access, preservation, and service within the FDLP. Instead of relying on FDLP libraries and their different locations, funding, and technological infrastructures, GPO has chosen to implement policies a) that do not "distribute" digital objects to FDLP libraries, b) that make it difficult for FDLP libraries to build local digital collections, and c) that create a preservation system that depends on a single centralized collection with a single funding source.

While these choices seemed appropriate 15 years ago, much has changed over the years. Many libraries are developing institutional repositories and other digital collections. In a survey in August of 2005, 85% of responding FDLP libraries expressed "high" or "very high" interest in being able to "pull" content from GPO and 65% were equally interested in GPO "pushing" digital content to FDLP libraries. In the current survey of Regionals, 52% expressed a willingness to receive digital files on deposit. Commercial and open source software for managing digital collections is now widely available. As we look at new models and roles for FDLP libraries, we need to consider true digital deposit as a viable and important option. We need to look beyond the now-old model of relying solely on GPO having primary responsibility for ensuring content and permanent public access.

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