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The following notes were contributed by Sharon M. Partridge of the Jefferson County Public Library in Lakewood CO. Any hyperlinks were added by FGI staff.
All interpretations of documents and comments made are my own and do not reflect on my institution. These were typed on the day noted and subsequent days may have changed things. All mistakes are mine and feel free to post corrections.
When LC notified GPO that they would be ready to print the new Subject Headings, GPO asked if it could have the electronic files and LC agreed. They looked at how they might be able to create an electronic version that would be better than the paper. They were hard at work testing this version when they realized that LCSH was going to be at the top of the Essential Titles survey. They decided to print but show us what they’d developed. There will be a self-extracting file that can be downloaded from GPO that contains the entire LCSH. This will not be a public document and will only be available on one computer (but it might be a server). In 2006, LC has decided there won’t be a print copy. The catalogers at GPO and LC like it and LC has found that it is an “adequate substitution” for paper. Clicking on the file makes it automatically load. The supporting information and training are in the file called “Getting Started.” The software needed is Adobe Acrobat 6.0 or higher. Each volume is shown in the table of contents but you can search using the normal button on Adobe or use the advanced search to search across volumes. The results of the search give you the hot link that will take you to that section. Lillian Gassie, the presenter, recommends that we not do single word searches (although they can be limited by whole word or case sensitivity). Her search on Homeland Security showed it in three different volumes. Since one of the notes was to use “Civil Defense” and she doubted that any of us would settle for that subject, she said we could add notes to that entry directing a local subject heading of “Homeland Security” be used. This note would pop up when we saw that page. This is only available if we buy the entire Adobe Suite. She wasn’t sure if the notes could be transferred when a new edition of LCSH comes out but someone in the audience said they should.
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