Should GPO deposit digital files in FDLP libraries?

Yes
89% (287 votes)
No
11% (34 votes)
Total votes: 321

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The digitalization and electronicification of our culture

The digitalization and electronification of our culture is part of the whole "dumbing down" of America that is all too increasingly evident in our society. Access to information is NOT knowledge. It is information sharing. This shift to electronic documents puts control of information in fewer and fewer hands. This trend also leads to further reliance on a electronic culture and much, much more paper use.

yes to digital deposit, but let's clarify GPO's role too

I think digital deposit at depository libraries has a place in the FDLP, but I would stress that primary responsibility for maintaing access-ready digital documents and for their permanent preservation remains with GPO. Digital deposit is an option as an extra layer of availability for local users and for system redundancy, but I would not wish anyone in the depository community to view it as a circumvention of GPO’s responsibility for these roles. We need a strong GPO with a viable long-term plan to provide permanent free public access to digital documents, and we need to move forward with a FDSys that brings that to reality. Digital deposit can supplement that, but I don’t view it as an alternative to that.

Has preservation ever been a GPO task before?

Hi Kevin,

Thanks very much for commenting.

As I read your remarks, it sounds like you want the Government Printing Office (GPO) to "continue" its responsibility to preserve government documents. That makes it sound like it has preservation responsibilities in the current program.

Do I understand you correctly, and if so, how do you see that? From what I can tell, while GPO has rightly had primary responsibility for discovering, describing, and distributing publications, it has never had a lead role in preservation before. If that's the case, we're asking GPO take on a new role, not a role that "remains" with GPO. If preservation is a new role, than it's one where GPO has no track record. While no one has a proven track record in digital preservation, depository libraries have a century and a half long track record in preserving tangible documents. In creating new preservation efforts, I prefer to build on institutions that have successfully handled other material.

I think GPO's most valuable role in preservation will be to take its distribution responsibilities seriously with an eye to no-fee permanent public access. This will likely mean a combination of tangible deposit where a tangible product exists, and the deposit of fully functional electronic files to multiple locations. Not all files to all libraries, but to all willing libraries.

Thanks again for joining the conversation, and if I've misunderstood you, or you have some evidence of a prior GPO role in preservation, I'm here to listen.

------------------------------------
"And besides all that, what we need is a decentralized, distributed system of depositing electronic files to local libraries willing to host them." -- Daniel Cornwall, tipping his hat to Cato the Elder for the original quote.

re: Has preservation ever been a GPO task before?

Hi Daniel, and thanks for your reply.

I suppose 'remain' was a poor choice of words, because I agree with you that preservation is a new function for GPO. But what I am getting at is this: One consequence of a system in which users access a single repository for a full range of digital documents, both current and historical, is that this repository is better positioned than anyone else to take the primary role in preserving what it has. This is a consequence that did not exist in the print environment. And while some may chafe at the idea that GPO has annexed a new chunk of turf, I really think it would have been odd if they had come to any other conclusion.

Again, none of this precludes digital deposit, and perhaps the more extensive and systematic the better. But I want it all: a strong and responsive GPO, a slick FDsys, free and permanent public access to the full universe of fully-enabled digital documents, backed up by a fully redundant and carefully planned system of archives and local holdings.

Kevin

Doesn't have to be an either/or choice

Thanks Kevin for keeping this thread going. I'd just like to emphasise what you said: that the existence of a robust FDsys does not preclude digital deposit.

While we here at FGI are strong advocates of digital deposit, we do not believe that digital deposit precludes GPO taking an active role in providing access and preservation services either! We don't see this as an either/or issue.

We do believe, however, that digital deposit is essential in the long run because we do not believe that GPO can, by itself, guarantee long term preservation and access and service.

We also believe that multiple repositories provide a more secure, long-term, sustainable solution to preservation than any single system. (See the excellent article, Requirements for Digital Preservation Systems: A Bottom-Up Approach from the LOCKSS folks for some excellent examples from years of experience that reinforces that view.

Thanks again for contributing to this discussion, and please continue!

-- jim

Depositing digital documents

Depositing digital documents in those libraries who 1) want them and 2) are set up to load and preserve them would be an excellent idea a la the LOCKSS model. Someone, other than the agencies themselves, should definitely have digital copies available. Someone should be the digital archive; why not expand the role of FDLP?

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